We are seeking a highly organised and proactive Team Coordinator to provide comprehensive administrative support to the GBI team, ensuring smooth coordination of meetings, travel, events, and daily operations. The ideal candidate will be a confident communicator with exceptional attention to detail, able to manage multiple priorities while maintaining discretion and professionalism. Responsibilities include managing calendars, coordinating agendas, travel, and meetings, preparing documentation, and supporting internal systems. Success in this fast-paced, collaborative environment requires strong stakeholder relationships, confidentiality, and a self-starting attitude.

Key Responsibilities:

• Scheduling team meetings, coordinating agendas and when required communicating decisions and actions.
• Collate information and prepare meeting packs and associated information ahead of key meetings.
• Support travel arrangements for the full GBI team as required.
• Provide assistance with setting up rooms, arranging catering, and making other preparations required for meetings.
• Provide inbox management support, ensuring things stay organised and drafting responses as appropriate.
• Assist the team in planning, coordinating and executing events ensuring smooth execution and a positive experience.
• Manage confidential information with the utmost discretion and integrity.
• Build and maintain effective relationships with internal and external stakeholders.
• Organise and maintain physical and electronic files, ensuring easy retrieval of information.

Requirements

• Proven work experience as an administrator or an executive assistant, or similar role, supporting leadership.
• Experience in calendar and diary management.
• Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Strong verbal communication skills.
• Excellent written English with attention to detail, grammar, and formatting of all correspondence types.
• Excellent organisational and multitasking skills.
• Able to work with and influence external stakeholders and third parties to deliver the required results and solutions.
• Self-starter and focused.
• Discretion and confidentiality are paramount.
• Experience working in a start-up environment with adaptable skills to accommodate a range of duties.

Benefits

We offer the following salary and benefits:

Salary:  £30,000 - £40,000 (depending on experience) + travel allowance + bonus

Enhanced holiday pay

Pension

Life Assurance

Income Protection

Private Medical Insurance

Hospital Cash Plan

Therapy Services

Perk Box

Electric Car Scheme

Why work for EIT:

At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact!

Terms of Appointment:

• You must have the right to work permanently in the UK with a willingness to travel as necessary.
• You will live in, or within easy commuting distance of, Oxford. Please note that this position will be mostly onsite in Oxford.
• During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.