Responsibilities

• Lead and faciitate the ongoing flow of taskers, data and information amongst a nationally distributed team of professionals in a facilities environment.
• Create communications materials, including briefings, white papers, and spreadsheets as required to enhance team productivity and program continuity.
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
• Deliver briefings, share communications, and update the team and other stakeholders as required.
• Create and manage trackers and schedules and disseminate updates in a timely manner to the appropriate staff. Review schedules proactively and make necessary changes. Interface with meeting attendees and stakeholders to coordinate and support meetings and other events.
• Manage information flows related to facilities projects, including the management, storage and retrieval of program documents on SharePoint.
• Review incoming and outgoing correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and online
• Update rosters, calendar invites, and address lists as required.
• Assist with workforce management as needed.
• Manage multiple assignments from multiple people in busy work environment.

Qualifications

• Ability to pass a CBP background investigation
• 5+ years of experience supporting senior government leadership, ideally in a facilities, construction or engineering organization
• Bachelor’s degree required
• Excellent written, oral, and interpersonal communication skills.
• Prior experience providing information analysis and strategic communications support to senior government leadership
• Familiarity with basic data analysis tools and techniques (e.g., MS Excel) and able to translate data and associated information into communication materials (briefings, white papers, etc.)
• Familiarity with PowerBI workflows and other information tracking tools
• Able to function in a highly dynamic and fluid environment with shifting priorities, tight deadlines, and possibly long hours
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external team members, and the ability to be proactive and work independently
• Flexibility and ability to prioritize tasks according to senior staff requirements, program lead needs and overall program understanding
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
• A true team player who maintains a positive attitude in a dynamic environment
• High energy, enthusiasm, tact, ability to interact effectively with government program leads and senior leadership from both government and private sector firms
• Ability to create and foster a cooperative work environment.
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.

The salary range for this positon is $67,000-$116,000

The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Individual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances.