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Job Overview Kardigan is seeking an experienced, proactive, and detail-oriented Sr. Executive Assistant to support the executive leaders in Clinical Development onsite in our Princeton, New Jersey office. The ideal candidate will thrive in a fast-paced environment, be able to juggle multiple items, anticipate the needs of our executives, and manage their schedules, communications, travel, and administrative functions with precision. This role goes beyond traditional executive support — it involves bringing positive energy to the office culture, partnering with other EA to help manage general office operations.

As a Sr. Executive Assistant, you will ensure the seamless functioning of executive operations while fostering a collaborative and dynamic office environment. This role is critical to the effectiveness of a complex, matrixed biotech organization and requires exceptional judgment, discretion, and organizational skills. If you're someone who thrives in a multi-faceted role, enjoys taking on diverse challenges, and contributes to creating a positive and productive atmosphere, we want you on our team.

Essential Duties And Responsibilities What You’ll Do

• Executive Support: Provide comprehensive administrative support to up to 4 executive leaders within the Clinical Development organization, including proactive calendar management, travel coordination, meeting preparation, and correspondence. Additionally, offer onsite support to other executives during interoffice visits.
• Communication Management: Act as the primary contact for internal and external communications for executive leaders, ensuring efficiency and discretion.
• Meeting Coordination: Schedule and organize meetings, presentations, and events, ensuring smooth execution.
• Project Assistance: Track and support key projects, ensuring deadlines are met and deliverables are completed. Partner with key functions such as Finance, HR, and Procurement to ensure smooth administrative operations.
• Document Preparation: Draft and proofread presentations, reports, and correspondence, ensuring quality and accuracy.
• Relationship Management: Build positive relationships with stakeholders, acting as a liaison between the CFO, CTO, and other departments.
• Operational Support: Assist with board meetings, financial updates, and other executive functions. Provide back-up coverage, as needed and assigned, to other EA in the company
• General Office Support: Handle site-related administrative needs, manage office tasks, including supplies, maintenance, and on-site issues. Partner with other EAs on campus, including our team in South San Francisco
• Office Culture: Contribute to a positive, collaborative office environment and support cultural initiatives.
• Process Improvement: Identify opportunities to streamline administrative processes, implement tools, templates and best practices to improve efficiency & consistency
• Flexible Support: Jump in to assist with tasks beyond EA responsibilities, contributing as needed.
• Approximately 10% domestic travel may be required

Who You Are

• A Self-Starter: You’re proactive, taking ownership of tasks and anticipating executive needs.
• Highly Organized: You excel at managing complex calendars, juggling priorities, and keeping everything running smoothly.
• Discreet & Trustworthy: You value confidentiality and maintain discretion in all aspects of your work.
• Detail-Oriented: You have a sharp eye for detail, ensuring consistent accuracy in everything you do.
• Clear Communicator: You communicate effectively and professionally with executives, teams, and external partners.
• Technologically Savvy: You’re proficient in Microsoft Office Suite (specifically Outlook) and collaboration tools (Zoom, Teams, Sharepoint)
• Adaptable: You stay calm and focused, even when priorities shift or pressure rises.
• Team Player: You’re eager to support the team’s success, from assisting executives to contributing to company initiatives.
• Positive Energy: Your upbeat attitude helps foster a collaborative and positive office culture.

Qualifications And Preferred Skills

• 10+ years of experience in an executive assistant role, providing high-level support to senior leadership (C-suite executives preferred).
• Exceptional proficiency in Microsoft Office Suite and other relevant software tools.
• Excellent written and verbal communication skills.
• Proven ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment.
• Experience in supporting executives in clinical drug development, pharmaceuticals or similar industries is a plus.
• A proven track record of taking initiative and delivering results with minimal supervision.

Exact Compensation may vary based on skills, experience and location.

Pay range

$124,000 - $162,000 USD