This is not a remote/virtual assistant role and not a calendar-only EA role. It is a high-discretion, high-reliability role that requires excellent judgment, strong presence, and calm execution under pressure. You will coordinate closely with the Founder and interface professionally with high-status stakeholders when needed.

Key Responsibilities Travel & Onsite Execution

• Plan and execute travel logistics end-to-end (itineraries, buffers, confirmations, contingencies)
• Coordinate transportation, check-in/out, access/badges, escorts, and site requirements
• Ensure meeting readiness on-site: room setup, A/V, connectivity, printed materials (when required), backups
• Manage schedule changes in real time (delays, reschedules, surprise attendees, room changes) without escalating unless necessary
• Maintain a “day-of runbook” so the founder can move through events with minimal friction

Executive Support

• Keep the founder’s day clean: minimize interruptions, batch non-urgent items, and protect deep work windows
• Prepare brief, actionable daily packets (schedule, priorities, logistics, what needs approval)
• Capture action items and decisions during travel days or on-site work and ensure proper follow-through
• Coordinate with internal and external parties for meeting logistics and confirmations

Personal Operations

• Coordinate personal appointments and recurring obligations (medical, dental, travel docs, renewals, forms, deadlines)
• Manage household operations as needed (vendors, maintenance scheduling, deliveries, returns)
• Handle personal logistics that reduce cognitive load (events, gifts, key dates, reservations, errands)
• Build simple routines/checklists so personal operations stay stable during high-intensity work periods

Discretion, Presence, and Information Hygiene

• Handle sensitive information with disciplined need-to-know practices
• Maintain a professional, warm, composed presence with stakeholders—without overfamiliarity or oversharing
• Maintain basic operational security (device readiness, clean document handling, secure transport of materials)
• Provide light public-facing support — capturing content, coordinating photos, noting key moments.

Required Qualifications

• 4+ years in a high-tempo executive support role with significant ownership (Senior EA, traveling EA, executive operations support, event/production coordination, logistics coordination, or similar)
• Demonstrated ability to run travel and day-of logistics under pressure (contingencies, shifting schedules, multiple stakeholders)
• Strong written and verbal communication (concise updates, confirmations, calm tone)
• High judgment and discretion with sensitive information
• Reliable follow-through: nothing gets dropped, forgotten, or left ambiguous
• Comfortable being hands-on and moving quickly; willing to travel as needed and operate with occasional irregular hours

Preferred Qualifications

• Experience supporting a technical founder or executives in aerospace, defense, hardware, robotics, or other regulated/high-scrutiny environments
• Experience working around secure facilities or controlled programs
• Familiarity with A/V and meeting production logistics
• Active security clearance or willingness/eligibility to obtain/maintain one (as required)

Traits We Expect to See

• Operational rigor: checklists, confirmations, backups, clean handoffs
• Bias for closure: you finish threads and verify completion
• Calm urgency: fast without chaos
• Discretion by default: need-to-know mindset
• Professional presence: warm, composed, socially intelligent
• Low ego: focused on outcomes, not credit

Travel 20-50%; varies by month

ITAR REQUIREMENT To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

Benefits 100% Company-Paid Medical, Dental, Vision; Paid Time Off; Bonus Potential, Stock Incentives, Performance-Based Promotions