McMaster University

The McMaster Institute for Research on Aging is a research center at McMaster University focused on aging optimization. It pursues this goal through interdisciplinary teams that work with older adults and key stakeholders. The institute leverages platforms like the McMaster Optimal Aging Portal and collaborates with the Labarge Centre for Mobility in Aging. Its work spans biology and behavior, aging-related mobility, and health outcomes to reduce costs and improve well-being. The initiative aims to impact Canadian aging populations at scale through education, research collaboration, and public-facing resources.

CanadaEducationEngineeringHamiltonHealth SciencesInnovationPublic UniversityResearchmcmaster.ca

McMaster University

CanadaEducationEngineeringHamiltonHealth SciencesInnovationPublic UniversityResearchmcmaster.ca

HQHamilton, CA

Team Size25

Open Jobs207

Total Funding$250K

Latest FundraiseUnknown

Join the Team

Research Administration Specialist

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Job ID

73904

Job Title

Research Administration Specialist

Regular/Temporary

Temporary

Location

HSC- Central Campus

Open Date

01/27/2026

Job Type

Limited Term (>12 months)

Close Date

02/09/2026

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Health Research Services

Full/Part Time

Full-Time

Salary Grade/Band

Grade 7

Salary Range

$25.70 - $39.89 (hourly)

Job Code

JD1590

Existing Vacancy

Yes - Newly Created Position

Contract Duration

18.1 Months

Target Number of Openings

Hours per Week

Posting Details

Schedule

Monday to Friday, 35 hours per week

Education Level

Bachelor's degree in relevant field of study

Career Level

Requires a minimum of three years of relevant experience

Anticipated Start Date

February 23, 2026

Job Description

Department, Unit or Project Description:

McMaster University, Faculty of Health Sciences is a leader in health research and innovation, providing a dynamic and collaborative environment for researchers and professionals. FHS Health Research Services provides leadership, counsel and fundamental services to the health research community.

Reporting to the Associate Director, Research Grants, the Research Administration Specialist is responsible for the coordination and administration of research grant programs including, but not limited to those seeking funding from federal and provincial government sources which focus on capital infrastructure, faculty renewal, capacity building, fellowships and scholarships programs, and internal competitions.

Purpose and Key Functions

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
Faculty of Health Sciences HR Office at ext. 22207, or
School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Vaccination Mandate - FHS

This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.

Provide administrative support in the development, coordination, and submission of research proposals, including those characterized as institutional, by gathering and compiling information from a broad range of sponsors and programs, and developing procedures and tools to serve the University research community.

Interpret and communicate applicable policies, procedures, and guidelines to project leaders.

Provide internal timelines and deadlines to researchers for select programs and reports.

Provide advice to researchers and recommend changes to their funding proposals to ensure compliance eligibility requirements.

Gather information from investigators including, but not limited to construction estimates, salary information, and vendor quotes for preparing budgets.

Prepare and revise multi-party, multi-funding, and multi-year budgets throughout the various stages of proposal development.

Check and verify budget calculations for funding and grant proposals, and analyze the eligibility of matching fund contributions and ensure appropriate audit back-up has been received.

Project annual cash flow by category and by source of funds.

Work with colleagues and researchers to resolve post award concerns.

Create spreadsheets for annual accounting and trend mapping of internal and external research funding which may include information about accounts and amounts for transfer of funding.

Create award and account notices to document the terms and conditions of the funding.

Update and maintain information in databases.

Conduct data quality and validity reviews to ensure the integrity of data required for institutional reporting purposes.

Proofread agreements from primary sponsors and identify changes in language and reporting requirements.

Write and maintain a variety of documents including, but not limited to standard operating procedures, program documents and procedures, statistical summary reports and meeting minutes.

Draft guidance documents for proposal preparations and prepare instructional documents for post award management.

Assemble and collate guidance document packages for applicants and file management.

Review past funding history of researchers to determine their eligibility for new funding.

Respond to information requests from internal and external colleagues, collaborators, and agencies.

Coordinate and attend meetings as required.

Assemble application packages as required.

Ensure the maintenance of filing and electronic record retention.

Secure appropriate signatures for various documents.