McMaster University

The McMaster Institute for Research on Aging is a research center at McMaster University focused on aging optimization. It pursues this goal through interdisciplinary teams that work with older adults and key stakeholders. The institute leverages platforms like the McMaster Optimal Aging Portal and collaborates with the Labarge Centre for Mobility in Aging. Its work spans biology and behavior, aging-related mobility, and health outcomes to reduce costs and improve well-being. The initiative aims to impact Canadian aging populations at scale through education, research collaboration, and public-facing resources.

CanadaEducationEngineeringHamiltonHealth SciencesInnovationPublic UniversityResearchmcmaster.ca

McMaster University

CanadaEducationEngineeringHamiltonHealth SciencesInnovationPublic UniversityResearchmcmaster.ca

HQHamilton, CA

Team Size25

Open Jobs207

Total Funding$250K

Latest FundraiseUnknown

Join the Team

Program Administrator (Hybrid)

HybridHamilton, ON, CA

Hybrid • Hamilton, ON, CA

Teeming tracks opportunities at over 24,000 AI startups, then works with you to find (and land) the one you'll love.

Product Designer

Full-timeBelgrade, RS

Full-time • Belgrade, RS

Frontend Developer

Part-timeHaifa

Part-time • Haifa

Frontend Developer

Part-timeBelgrade, RS

Part-time • Belgrade, RS

Data Scientist

Part-timeNew York, US

Part-time • New York, US

Frontend Developer

Full-timeMunich, DE

Full-time • Munich, DE

Data Scientist

ContractSan Francisco, US

Contract • San Francisco, US

Job ID

73730

Job Title

Program Administrator (Hybrid)

Regular/Temporary

Regular

Location

Central Campus

Open Date

01/16/2026

Job Type

Continuing

Close Date

01/23/2026

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

DSB Undergraduate Programs

Full/Part Time

Full-Time

Salary Grade/Band

Grade 7

Salary Range

$25.70 - $39.89 (hourly)

Job Code

JD0992

Existing Vacancy

Yes - Backfilling as Existing

Target Number of Openings

Hours per Week

Posting Details

Schedule

Monday – Friday, 8:30am – 4:30pm (Hybrid schedule)

Education Level

Bachelor’s degree in a relevant field of study.

Career Level

Requires a minimum of 3 years of relevant experience.

Location

McMaster Main Campus, Hamilton

Anticipated Start Date

February 9, 2026

Employment Type

Continuing

Unit Description:

The Student Services team at the DeGroote School of Business supports the delivery and administration of undergraduate programs through recruitment and admissions, program coordination, academic support, and collaboration with campus partners. This role is situated within the Student Services team and supports DeGroote’s undergraduate portfolio, with a primary focus on the Integrated Business and Humanities (IBH) program. The incumbent contributes to the coordination, delivery, and ongoing development of the program, and supports recruitment, admissions, and outreach activities for prospective students. Working closely with faculty, staff, and central university units, the incumbent serves as a key point of contact for current and prospective students, providing program information and operational support. The role requires strong organizational skills, sound judgment, and the ability to coordinate across multiple stakeholders to support program creation and delivery.

Job Summary:

Responsible for providing support for the efficient operation of an academic program or department. Responsible for providing overall administrative support including coordinating some aspects of the program such as curriculum administration, promotion, recruitment, admissions, resource and financial management. Requires independent decision making within a delegated area of authority and the exercise of leadership in the management of support services.

Purpose and Key Functions:

Supervision:

Occasionally provide orientation and show procedures to others.

Assets:

Familiarity with a post-secondary academic environment, particularly undergraduate programs, student services, or admissions-related operations.
Experience supporting student recruitment and outreach activities, such as events, information sessions, campus tours, presentations, or communications with prospective students.
Strong interpersonal and communication skills, with the ability to represent programs professionally and persuasively to prospective students, families, faculty, and staff.

Additional Information:

The role may require occasional evening or weekend work to support recruitment events, outreach activities, or program delivery.
Access to a reliable vehicle is required to support off-site recruitment and program-related activities.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
Faculty of Health Sciences HR Office at ext. 22207, or
School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.

Identify and analyze problems with the program and prepare recommendations for review and approval by the program Director.

Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.

Advise registered and prospective students of program options and requirements which requires maintaining knowledge of course and program curriculum.

Counsel students to ensure that they understand that course and program selections adhere to established academic, prerequisite, and graduation requirements.

Assess student priority for limited registration in courses and provide suitable alternatives to meet degree requirements.

Provide students with information regarding program policies and information about program requirements.

Use existing admissions criteria to assess program applications and determine which applications are declined admissions and which are eligible for acceptance.

Review and evaluate academic records to assist students in determining if they are eligible to continue in and graduate from the program.

Investigate questions and resolve problems concerning program, curricula, and admissions.

Act as a mediator between faculty and students when dealing with various issues, including but not limited to, special accommodations, scheduling conflicts, grades.

Gather and compile information required for a variety of documents and reports, including but not limited to, program accreditation, enrolment, and degree audits.

Develop estimates of time, resources, and budgets for various program activities and events.

Assist in developing the program budget for review and approval.

Maintain the program budget. Create financial projections to the program budget throughout the fiscal year.

Exercise appropriate controls, monitor, and reconcile accounts.

Develop marketing and advertising brochures for a variety of purposes, functions, and events.

Promote the program to visitors and representatives both internal and external to the University.

Represent the program at various recruitment events.

Create content for the program website. Update information and maintain the website.

Survey and monitor academic programs offered by competing institutions and conduct research into pedagogical practices.

Responsible for the administration and collation of course evaluations and the creation of, monitoring and collation of alumni surveys.

Prepare and potentially deliver presentations for recruitment purposes.

Facilitate meetings with, including but not limited to, program stakeholders and student groups.

Plan and coordinate arrangements for annual events and meetings.

Source pricing information and recommend actions regarding the purchase of equipment and supplies for the program.

Input financial and other information required to process payroll.

Update and maintain student records and databases.

Demonstrated proficiency with Microsoft 365 tools (Excel, Outlook, Teams, SharePoint) and comfort learning or working within student information systems such as Mosaic/PeopleSoft or comparable platforms.

Strong problem-solving and analytical skills, with the ability to assess situations, apply policies, and identify appropriate next steps or escalation paths.

Process-oriented mindset, with an interest in systems, documentation, and identifying opportunities for improved efficiency or consistency.

Ability to work effectively both independently and as part of a collaborative team, contributing positively to shared goals and timelines.

Experience supporting the planning and delivery of events, meetings, or program activities, including logistics, scheduling, and stakeholder communication.