Key ResponsibilitiesAccounts Payable (AP)

• Manage weekly AP processes, including invoice collection, coding, payment preparation, and approval coordination
• Communicate with vendors regarding invoices, missing documentation, W-9s, payment status, and discrepancies
• Maintain clean documentation and audit trails from invoice receipt through payment confirmation

Accounts Receivable (AR)

• Generate and distribute invoices
• Track receivables and follow up on past-due balances
• Resolve billing disputes in coordination with internal stakeholders
• Provide weekly AR status updates, including notes on payment blockers

Inbox & Client / Partner Communication

• Monitor and respond to shared inbox messages during U.S. business hours
• Triage requests by responding directly, routing to the appropriate party, or requesting additional information
• Maintain professional, timely, and well-documented communication within company systems

Bookkeeping & Close Support

• Support weekly transaction coding and reconciliations for bank and credit card accounts
• Ensure accurate account mapping and category tracking
• Identify and flag anomalies such as duplicate charges, incorrect postings, or potential cash flow issues

Law Firm Accounting

• Understand trust/IOLTA account fundamentals and know when to escalate issues
• Support law firm–specific workflows including retainers, client costs, reimbursements, and matter-level tracking
• Work closely with attorneys and staff who require clear communication and quick turnaround times

Success Metrics (KPIs)

• Same-day inbox response during coverage hours
• AP cycle time: invoices processed and ready for approval within 24–48 hours
• Weekly AR follow-ups with updated past-due reporting
• High bookkeeping accuracy with minimal reclassifications
• Strong workflow tracking with no dropped or missed items

Requirements

• 2+ years of bookkeeping or account management experience
• Prior law firm accounting experience is required
• Strong written communication skills for daily internal and external interactions
• Ability to manage urgency, frequent context switching, and tight deadlines
• Experience with Xero (required)
• High attention to detail and strong organizational skills

Nice-to-Haves

• Experience with Bill.com, Ramp, Gusto, or similar AP/payroll tools
• Experience supporting multiple clients or accounts simultaneously
• Ability to prepare brief weekly summary updates on AP/AR activity

Working Style & Fit

• Proactive and solutions-oriented
• Highly organized with clear documentation and follow-through
• Calm under pressure and comfortable handling same-day requests
• Professional, dependable, and responsive

Job Types: Full-time, Part-time, Contract

Pay: $25.00 - $40.00 per hour

Application Question(s):

• Desired hourly rate?

Experience:

• Bookkeeping: 1 year (Required)
• Law office: 1 year (Required)

Work Location: Remote