• Management Support

• Provide comprehensive operational support to Senior Management (MT level)

• Act as a trusted point of contact for internal and external stakeholders

• Coordinate and liaise with external HR and legal partners, ensuring quality and compliance standards are met

• Prepare briefings, documentation, and follow-up on HR and legal matters

• Team Leadership

• Directly manage and mentor one junior operations employee

• Delegate tasks effectively and ensure timely completion of deliverables

• Conduct performance reviews and support professional development

• Office & Facilities Management

• Ensure the office environment is professional, organized, and well-maintained at all times

• Oversee office supplies, storage areas, and kitchen facilities

• Prepare meeting rooms for client meetings and important events, including catering and AV setup

• Manage relationships with facility vendors and service providers

• Representation & Hospitality

• Serve as a professional representative of the company during client visits

• Ensure a welcoming and polished experience for all visitors and guests

• Coordinate food & beverage arrangements for meetings and events

You should have

• Education: bachelor’s degree in business administration, HR, Office Management, Hospitality or related field
• Experience: minimum 5 years in operations support, office management, or executive assistance roles
• Management: proven experience supporting senior/executive-level management
• HR Knowledge: strong affinity with HR processes, policies and best practices
• Legal Knowledge: familiarity with legal coordination, contracts, and compliance matters
• Leadership: experience managing or supervising at least one direct report
• Language: excellent written and verbal communication skills in Dutch and English

Nice to have

• Additional certification in HR, Office Management, or Facilities Management
• Experience coordinating with legal firms or external counsel
• Knowledge of health & safety regulations for office environments
• Event coordination experience