Fortaegis is a fast-scaling, highly ambitious and cutting-edge semiconductor company. We are looking for an Operations & Office Coordinator / Executive Support to ensure the smooth day-to-day running of our Amsterdam office, and to support our leadership and growing team. This role ensures structure, compliance, and efficiency across administrative, HR-support, and office management tasks. We are looking for candidates with not only an exceptional skillset, but also an exceptional mindset, willing to go above and beyond to make our outstanding team even better.

Responsibilities

Executive & Administrative Support

• Provide day-to-day administrative support to senior leadership.
• Manage calendars, schedule meetings, and coordinate internal and external
• appointments.
• Coordinate and manage business travel arrangements, including flights,
• accommodation, and itineraries.
• Prepare, format, and maintain business documentation and correspondence.
• Handle confidential information with discretion and professionalism.

HR & Recruitment Support

• Assist with onboarding logistics for new employees (workspace setup, documentation, introductions).
• Maintain organized and up-to-date employee documentation.

Operations & Office Management

• Oversee general office administration and ensure smooth daily operations.
• Coordinate office supplies, vendors, and service providers.
• Review, process, and track incoming invoices, and liaise with Finance for timely
• approvals and payments.
• Support compliance-related documentation and internal process organization.
• Maintain structured filing systems (digital and physical).
• Assist with contracts, service agreements, and supplier coordination.
• Ensure meeting rooms and common areas are organized and presentable.
• Support company events and internal team initiatives where required.

Requirements

• Experience in Office Management, Executive Assistance, Operations, or similar administrative roles.
• Highly structured, detail-oriented, hands-on and proactive working style.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills in English (Dutch is a plus)
• Ability to handle sensitive and confidential information.
• Proficiency in standard office software (Google Workspace, Microsoft Office).

The successful candidate will have the unique opportunity to participate in shaping a groundbreaking company, contributing to the development of ultra-secure and high-performance products. They will be part of a dynamic and innovative team, working in a collaborative and challenging environment at the forefront of semiconductor technology.