Base Location:
Pune
Work Location:
Office-based (Pune)
Employment Type:
Full-time
Reporting To:
CEO Joining Timeline: Immediate
About SparshMind Innovations
SparshMind Innovations is a company dedicated to reshaping the landscape of Brain and Behavior Health through innovations. Born within the vibrant nexus of the DBT program's "School of International Biodesign" in collaboration with AIIMS New Delhi and IIT Delhi, we are crafting the future of Brain Health. Our foundation is rooted in a diverse tapestry of professionals who ventured from traditional roles to converge under a common purpose.
We blend expertise and passion, designing transformative solutions for individuals with neurological conditions. SparshMind is not just a company; it’s a movement fueled by compassion, innovation, and a relentless pursuit of excellence. We are headquartered in Pune, Maharashtra.
Role Objective
We are looking for an Operations & Accounts Executive to support the day-to-day operational, financial, procurement, inventory, and administrative functions of the company. The role is critical in ensuring smooth business operations through effective coordination of accounting activities, vendor management, procurement, dispatches, inventory tracking, documentation, and office administration.
The ideal candidate should be detail-oriented, organized, and capable of managing multiple responsibilities across finance and operations while working closely with internal teams, vendors, logistics partners, and external consultants.
Key Responsibilities
Accounts & Finance Coordination
● Prepare and maintain invoices, purchase orders, payment records, and expense documentation.
● Coordinate with the company's CA/accounting team for bookkeeping, GST, TDS, and statutory compliance requirements.
● Track receivables and payables, and follow up on pending payments.
● Maintain accurate records of company expenses and operational transactions.
● Support the preparation of fi nancial reports and management summaries.
Procurement & Vendor Management
● Coordinate procurement of devices, components, consumables, office supplies, and other operational requirements.
● Obtain quotations, compare vendor proposals, and support purchase decisions.
● Maintain vendor databases and procurement records.
● Track purchase orders and ensure timely delivery of materials and services.
Inventory & Dispatch Operations
● Maintain inventory records for products, accessories, and consumables.
● Coordinate packaging, dispatch, and shipment tracking of products.
● Ensure proper documentation for dispatches and deliveries.
● Monitor stock levels and support inventory planning and replenishment.
Office Administration and Operational Support
● Manage operational documentation, contracts, agreements, and records.
● Coordinate offi ce maintenance, asset management, and administrative activities.
● Support employee onboarding documentation and general HR coordination.
● Assist management with scheduling, documentation, and operational follow-ups.
● Coordinate with internal teams to ensure smooth execution of projects and payments
● Support process documentation and implementation of operational workfl ows.
● Maintain accurate records and MIS reports for management review.
● Identify opportunities to improve operational effi ciency and reporting systems.
Required Qualifi cations & Skills
● Bachelor's degree in Commerce (B.Com), Business Administration (BBA), Accounting, Finance, or a related field.
● Knowledge in accounting and fi nance
● 1–3 years of experience in accounts, administration, procurement, operations, or a similar role.
● Working knowledge of Tally, Zoho Books, QuickBooks, or similar accounting software.
● Profi ciency in Microsoft Excel, Google Sheets, and Microsoft Offi ce.
● Strong organizational and documentation skills.
● Good communication skills in English and Hindi (Marathi preferred).
● Ability to handle multiple responsibilities with attention to detail.
What Will Make You a Good Fit
● You enjoy creating order and structure in day-to-day operations.
● You are detail-oriented and comfortable working with fi nancial and operational data.
● You can coordinate eff ectively with vendors, logistics partners, and internal teams.
● You take ownership of tasks and ensure timely completion.
● You are interested in growing within operations, fi nance, and business management functions.
What We Offer
● Exposure to a growth-stage company's fi nancials
● Direct work with the founder
● Opportunities to contribute to products impacting patient lives.
● Opportunity to grow into operations or regional roles
How to Apply:
Please send your Resume/CV to contactus@sparshmindinnovations.com with the subject line: Application – Operations & Accounts Executive
If any queries, please feel free to contact: +91 7058966640
