Purpose

We are looking for a highly organized, proactive Office & Operations Coordinator to help keep our office and day-to-day operations running smoothly. This is a hands-on execution role for someone who enjoys getting things done—big and small—and thrives in the dynamic, fast-moving startup environment.

Key Responsibilities

Office Operations

• Set up meeting rooms, including video conferencing (Zoom/Teams, screens, audio, etc.) for broader company meetings, ensuring meetings run smoothly from an operational standpoint
• Coordinate office logistics, reorder supplies and general upkeep
• Help coordinate calendars and meetings across time-zones

Conference & Event Support

• Aggregate, organize, and track conference materials, swag, and inventory
• Coordinate shipping and deliveries to conferences and events
• Coordinate with conference host and attendees, as needed
• Support pre- and post-event logistics as needed

People Ops / HR Support (as capacity allows)

• Assist with onboarding logistics (equipment, access, scheduling)
• Help track basic people ops items (documentation, organization coordination)
• Support HR-related administrative tasks and special projects

Required Skills

• Strong organizational skills and attention to detail
• High reliability—you do what you say you’ll do
• Comfortable juggling multiple tasks and shifting priorities
• Tech-comfortable (Google Workspace, Zoom, basic tools)
• Strong communication skills and a service-oriented mindset
• Ability to work independently and take initiative
• Nice to have: Experience supporting events or conferences

Role Details

• Type: Part-time (~10-20 hours per week)
• Location: On-site in Cambridge, MA (with some flexibility depending on tasks)
• Hours: Flexible; expected to align with office needs
• Compensation: Hourly, based on experience

Why This Role

• This is a great opportunity to gain hands-on experience in office operations and coordination, with a growing team at a mission-oriented start-up. The scope can expand over time for someone who demonstrates ownership, execution strength, and embraces the needs of an ever-changing startup.