We are an innovative start-up based in Amsterdam, specializing in developing advanced unmanned systems software for Defense. Our diverse team of engineers, project managers, and defense experts is growing rapidly, and we expect to reach 70+ employees within the coming year. To help lead our office operations during this exciting growth phase, we are looking for an Office Manager who takes ownership, thrives in a dynamic environment, and knows how to turn a busy office into a well-oiled machine.

Responsibilities

You will be the go-to person for everything office related — from day-to-day office operations to internal events and the moments that define our culture. This is a role with real ownership, where your decisions shape the environment our team works in and the experience our clients and partners walk into. No two days look the same, and that's exactly the point.

One of the key projects ahead is our move to a brand-new office. Except for supporting the entire moving process from start to finish you will also be the architect of how our office runs: setting up smart routines, creating crystal-clear ways of working, writing SOPs that people actually want to read, and building our brand-new Office Handbook from scratch.

In practice, this means:

Office & Operations:

• Own our office and day-to-day operations end-to-end - You keep the engine running!

• Be the first point of contact for employees, visitors, partners and clients setting the tone from the moment they walk in

• Manage facilities, security, vendors, and suppliers to ensure everything runs smoothly behind the scenes

• Keep the office stocked, energized, and set up for success, from catered lunch to tools and supplies

• Play a leading role in our upcoming office move, from coordination all the way through to final setup

• Support and oversee the team’s travel arrangements

• Shape how our new office operates from day one through designing and documenting clear processes

Internal Events & Culture:

• Organize internal events, team celebrations, offsites, birthdays, and work anniversaries that people actually look forward to

• Create moments that bring energy, connection, and a sense of fun into our fast-paced scale-up environment

• Help build a culture where people feel genuinely welcomed, motivated, and proud of where they work

HR Support:

• Own the onboarding experience and make sure every new joiner feels welcomed, informed, and excited from day one

• Work closely with our HR team to continuously improve life at Intelic

• Spot opportunities to improve how we work and don't wait to be asked. Just make it happen!

What You Will Bring

• A natural organizer and a clear communicator — you work independently, follow through without reminders, and make it easy to hand things over with confidence. You take ownership without being asked and stay one step ahead

• Someone who thrives on variety. You enjoy switching gears, juggling responsibilities, and making things happen across the board

• A people person who genuinely cares about atmosphere, details, and making others feel at home

• Someone who is energized by the pace and ambition of a fast-growing scale-up

• Fluent in English - and Dutch is a very big plus!"

You do not necessarily need to fulfill all of the above. What matters most to us is the right mindset, a sense of ownership, and the drive to keep learning.

Why Join Intelic

• Talented Team: Work alongside some of the brightest engineers and defense experts in the Netherlands, supporting a highly driven and mission-focused team.

• Scale-up Momentum: Join at a pivotal growth stage where you help build structure, streamline processes, and shape the foundation of a fast-growing defense tech company.

• Operational Ownership: Take full ownership of office operations, from facilities and supplier management to event coordination and internal communications.

• Meaningful Impact: Play a key role in enabling mission-critical innovation by ensuring the team can perform at its best in a well-organized, efficient, and professional environment.

• Dynamic Environment: No two days are the same — from onboarding new team members, managing vendor relationships to supporting the team and improving workflows.

• Culture Builder: Strengthen company culture by organizing team events, supporting HR processes, and fostering a collaborative and positive workplace atmosphere.

What we offer

At Intelic, you will be part of an ambitious scale-up where teamwork, learning and impact drive everything we do. Growth happens quickly here, giving you the chance to take ownership and shape your career from the start. We build together and back our people with benefits that support life in and out of work.

Benefits & Perks

• A full-time contract (40 hours)

• Travel allowance coverage

• A flexible pension plan

• The opportunity to directly shape our growing company's culture and operations

• A modern office at the NDSM wharf in Amsterdam Noord - and soon, a brand-new location you will help bring to life

• Option to a business membership at Urban Sports

• 25 vacation days + 8% holiday allowance

• Be part of our success through a Stock Appreciation Rights program

• Possibility to lease a bike through 'Lease a Bike’

We look forward to receiving your application and getting to know you. If you have any questions, please contact our recruiter Mitchell at mitchell@intelic.ai