POSITION DETAILS

• Location: Toronto, ON (in-office)
• Employment Type: Part-Time / 25 hrs per week
• Schedule: 3 days per week (schedule to be agreed upon)

Key Responsibilities

• Office Operations & Facilities

• Manage the ordering, stocking, and organization of office snacks, drinks, and supplies

• Monitor office supply inventory and place replenishment orders as needed

• Serve as the primary point of contact for all office-related requests from staff

• Liaise with the building manager to report and follow up on repairs and maintenance issues

• Oversee office equipment (printers, appliances) and coordinate servicing when required

• Manage vendor relationships and process related invoices

• Coordinate and manage office move and expansion

• Space & Meeting Management

• Coordinate and manage conference room bookings to ensure meetings run without conflict

• Maintain common areas to ensure a clean, organized, and welcoming office environment

• Manage access cards and visitor sign-in procedures

• People & Culture Support

• Greet and welcome new employees, visitors, and guests in a warm and professional manner

• Support the onboarding experience for new hires, including desk setup and access coordination

• Assist in planning and coordinating office events, team lunches, and catering

• Communication & Administration

• Handle incoming and outgoing mail, packages, and courier requests

• Maintain shared office resources such as seating charts, floor plans, and shared calendars

• Distribute office-wide announcements and communications

• Liaise with IT to coordinate basic tech support and equipment needs for the office

What We're Looking For

• Previous experience in an office management, administrative, or operations role
• Excellent organizational skills with strong attention to detail
• Friendly, approachable, and professional demeanor
• Strong written and verbal communication skills
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
• Proactive problem-solver who takes initiative without being asked
• Proficiency with standard office software (Google Workspace or Microsoft 365)

NICE TO HAVE

• Experience coordinating office events or employee engagement activities
• Familiarity with building or facilities management processes
• Experience working in a tech startup or fast-growth company