Job Title: Office Manager
Company: BI Group
Location: Dubai, UAE
Department: Administration / Operations
Reports To: Head of HR
Employment Type: Full-Time
Experience Level: 1-2 Years
Company Overview
BI Group is a dynamic real estate development company based in Dubai, specializing in residential and mixed-use projects. We are committed to delivering exceptional properties that combine innovative design, high-quality construction, and sustainable practices.
Position Summary
We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee daily office operations and provide comprehensive administrative and HR support. Reporting directly to the Head of HR, this role plays a key part in ensuring efficient internal processes, professional stakeholder coordination, and a well-managed work environment.
Key Responsibilities
Administrative & Executive Support
- Provide full administrative support to senior management and office operations
- Organize meetings, negotiations, and appointments with clients, investors, and partners
- Prepare presentations, commercial proposals, and marketing materials as needed
- Manage calendars, correspondence, and internal communications
Documentation & Records Management
- Maintain corporate documentation and office records
- Prepare, review, and format contracts, agreements, and official documents
- Ensure proper archiving and systematic document management
- Monitor compliance with internal document control procedures
Project & Partner Coordination
- Liaise with partners, contractors, and suppliers
- Coordinate workflows between internal departments
- Provide administrative support throughout business transactions and projects
- Track approvals, documentation, and reporting requirements
Office Management & Operations
- Oversee daily office operations and administrative processes
- Manage procurement of office supplies and service providers (including IT equipment)
- Coordinate office maintenance and facility services (IT, maintenance, cleaning, security, vendors)
- Assist with organizing corporate events and team-building activities
- Arrange business travel (flights, accommodation, transportation)
- Manage office budgets, petty cash, and administrative expenses, and report to the Finance Manager
- Maintain office policies, procedures, and filing systems
HR & Personnel Administration
- Support employee onboarding and personnel documentation
- Assist the Head of HR with onboarding, induction, and integration of new employees
- Coordinate with PRO on visa and government processes (MOHRE work permits, entry permits, status changes, medical fitness tests, Emirates ID registration, residency stamping)
- Monitor and manage timely renewals of visas, Emirates IDs, and medical cards
- Manage employment cancellations and visa exit processes
Requirements
Mandatory Qualifications
- Willingness to work on-site in Business Bay (Monday–Friday)
- Advanced computer skills, including full MS Office Suite (strong Excel proficiency required)
- Solid knowledge of document management and corporate record-keeping standards
- Fluent English (spoken and written)
- Russian language is an advantage
- Minimum 2 years of experience in a similar role (Office Manager / Administrative Manager / Executive Assistant)
Personal Competencies
- High level of organization and strong attention to detail
- Excellent multitasking and prioritization skills
- Ability to work effectively in a fast-paced environment
- Proactive, independent, and solution-oriented mindset
- Strong interpersonal and communication skills
- Professional appearance and business etiquette
- High standards of confidentiality and integrity
Preferred Qualifications (Advantage)
- Experience in real estate development, construction, or brokerage companies
- Knowledge of the UAE real estate market
- Experience working with CRM and ERP systems
- Valid UAE driving license and own vehicle are beneficial
What We Offer
- Official employment in the UAE (employment visa and medical insurance)
- Clear career development and professional growth opportunities
- Supportive and collaborative team environment
- Modern and comfortable office facilities
- Competitive salary package (discussed individually based on experience)
- Participation in high-impact and innovative real estate projects
- Corporate events and employee engagement activities
Job Types: Full-time, Permanent
Pay: From AED6,000.00 per month
