Location: Santa Clara, California
Schedule: Part‑time (2 days per week to start, with potential to increase)
Start Date: As soon as possible
About us
SCINTIL Photonics is a fabless company developing and commercializing silicon photonics with integrated lasers for the AI datacenters. Based on SCINTIL Heterogeneous Integrated Photonics (SHIP™) technology, we enable low-latency, high-density and power-efficient ultra-high-speed optical interconnects. SCINTIL is an international company headquartered in France, with offices in Canada and the United States.
Position overview
We are seeking a proactive, organized, and service‑oriented Office Manager to support the launch and smooth daily operation of our newly established Santa Clara office.
This is a part‑time on‑site position (2 days per week to start), with the opportunity for increased responsibilities and hours as our U.S. presence grows. The Office Manager will play a key role in setting up processes, shaping the work environment, and building the foundation of our local office operations.
Job description
Office & Facilities Management
- Oversee day‑to‑day office operations and contribute to establishing an efficient, well‑organized workspace.
- Manage office supplies, equipment, and vendor relationships.
- Coordinate cleaning, maintenance, repairs, and building services with property management.
- Receive and distribute mail, shipments, and packages.
Administrative Support
- Welcome visitors and support employee needs on site.
- Assist with scheduling, travel arrangements, and meeting coordination when needed.
- Assist with basic finance or HR administrative tasks (vendor billing, expense follow‑up, onboarding documentation).
- Support document management, filing, and general administrative tasks.
Health, Safety & Compliance
- Help set up and maintain safety procedures for the newly created office.
- Ensure compliance with building policies and internal company standards.
Employee Experience
- Support onboarding of new employees and preparation of workstations.
- Organize small team events, lunches, and office activities.
- Contribute to building a positive and welcoming office culture.
Growing Responsibilities (as hours expand)
- Help coordinate operations between the Santa Clara office and other locations.
- Participate in developing and improving internal processes as the office grows.
Qualifications
- Experience in office management, administration, or a similar role.
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal abilities.
- Proactive, reliable, and able to work independently.
- Comfortable managing priorities in a part‑time environment.
- Service‑oriented mindset and professional demeanor.
Nice to Have
- Experience supporting the setup of a new office or working in a growing, international environment.
- Basic knowledge of vendor management, facilities coordination, or administrative finance tasks.
- Familiarity with tools such as Microsoft 365
Why Join Us
- Be part of an innovative company at the forefront of semiconductor photonic technology with a unique opportunity to shape de foundations of our U.S. office operations.
- Work in a dynamic and collaborative environment.
- Opportunities for professional growth and development.
- Competitive salary and benefits package.
