We are seeking a proactive, organized, and service‑oriented Office Manager to support the launch and smooth daily operation of our newly established Santa Clara office.

This is a part‑time on‑site position (2 days per week to start), with the opportunity for increased responsibilities and hours as our U.S. presence grows. The Office Manager will play a key role in setting up processes, shaping the work environment, and building the foundation of our local office operations.

Job description

Office & Facilities Management

• Oversee day‑to‑day office operations and contribute to establishing an efficient, well‑organized workspace.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate cleaning, maintenance, repairs, and building services with property management.
• Receive and distribute mail, shipments, and packages.

Administrative Support

• Welcome visitors and support employee needs on site.
• Assist with scheduling, travel arrangements, and meeting coordination when needed.
• Assist with basic finance or HR administrative tasks (vendor billing, expense follow‑up, onboarding documentation).
• Support document management, filing, and general administrative tasks.

Health, Safety & Compliance

• Help set up and maintain safety procedures for the newly created office.
• Ensure compliance with building policies and internal company standards.

Employee Experience

• Support onboarding of new employees and preparation of workstations.
• Organize small team events, lunches, and office activities.
• Contribute to building a positive and welcoming office culture.

Growing Responsibilities (as hours expand)

• Help coordinate operations between the Santa Clara office and other locations.
• Participate in developing and improving internal processes as the office grows.

Qualifications

• Experience in office management, administration, or a similar role.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Proactive, reliable, and able to work independently.
• Comfortable managing priorities in a part‑time environment.
• Service‑oriented mindset and professional demeanor.

Nice to Have

• Experience supporting the setup of a new office or working in a growing, international environment.
• Basic knowledge of vendor management, facilities coordination, or administrative finance tasks.
• Familiarity with tools such as Microsoft 365

Why Join Us

• Be part of an innovative company at the forefront of semiconductor photonic technology with a unique opportunity to shape de foundations of our U.S. office operations.
• Work in a dynamic and collaborative environment.
• Opportunities for professional growth and development.
• Competitive salary and benefits package.