This role is ideal for someone who thrives in a fast-paced environment, loves multi-tasking, and takes pride in creating a welcoming, efficient workplace culture. You will be the face of the office and the go-to person for both local logistics and general administrative support. Key Responsibilities Office Management & Logistics

• Oversee the daily operations of the Barcelona office, ensuring a clean, organized, and professional environment.
• Manage relationships with office vendors (cleaning services, maintenance, internet providers, and building management).
• Handle procurement of office supplies, snacks, beverages, and equipment, ensuring we are always well-stocked.
• Manage incoming mail, packages, and coordinate outgoing shipments/couriers.

Team Support & People Ops Assistance

• Assist the HR team with the "physical" side of onboarding (setting up desks, preparing welcome packs, and organizing access badges).
• Coordinate internal team events, lunches, and celebrations to foster our company culture.
• Support travel arrangements and booking for leadership and visiting international team members.

Administrative & Financial Support

• Manage office-related invoices and expenses, working closely with the Finance department.
• Assist with basic documentation, scanning, and filing of corporate or legal records.
• Serve as the primary point of contact for visitors and guests arriving at the office.

Health, Safety & Environment

• Ensure the office complies with local health and safety regulations.
• Act as the primary point of contact for any office emergencies or facility issues.

What We’re Looking For

• Experience: 2+ years of experience in Office Administration, Front Desk, or a similar operational role.
• Communication: Fluent in Spanish and English (both are essential for daily interaction with our international team).
• Organization: Exceptional organizational skills and the ability to prioritize tasks in a dynamic startup environment.
• Tech-Savvy: Comfortable using Google Workspace (Docs, Sheets, Calendar) and Slack.
• Mindset: A "no task too small" attitude. You are proactive, solve problems before they escalate, and genuinely enjoy helping others.
• Location: You must be based in Barcelona and able to work from the office daily.

Nice To Have

• Previous experience in a tech startup or scale-up environment.
• Familiarity with Mac systems.
• Basic knowledge of Spanish "Prevención de Riesgos Laborales" (PRL) or office safety standards.