Job ID
75291
Job Title
MEDICAL SECRETARY (II)
Regular/Temporary
Regular
Location
St. Joseph's Hospital
Open Date
04/08/2026
Job Type
Continuing
Close Date
04/21/2026
Employee Group
Unifor Unit 1, Staff
Favorite Job
Department
Surgery
Full/Part Time
Full-Time
Salary Grade/Band
Grade 5
Salary Range
$24.19 - $34.04 (hourly)
Job Code
JD0009
Existing Vacancy
Yes - Backfilling as Existing
Target Number of Openings
1
Hours per Week
35
Posting Details
Schedule
35 hours per week, Monday to Friday from 8:30 AM to 4:30 PM
Education Level
2-year Community College diploma in Medical Office Administration or related
Career Level
Requires 3 years of relevant experience
Anticipated Fill Date: May 4, 2026
Job Description
JD #
JD00009
Pay Grade:
5
Title:
Medical Secretary (II)
Unit/Project Description:
.
The Department of Surgery is seeking a Medical Secretary II to support a General Surgeon at St. Joseph’s Healthcare – Charlton Campus.
The Division of General Surgery provides full general and sub-specialty care to patients throughout Hamilton. The Division offers full service in all of the sub-specialties of General Surgery (except transplantation) at three acute care sites (Hamilton General site, Juravinski site and St Joseph’s Healthcare).The Division prides itself on its commitment to teaching at the undergraduate, postgraduate, and faculty levels. The Division has a long tradition of research excellence, and strongly recognizes its importance in optimizing healthcare.
About the Department of Surgery
Over its 50+ year history, the McMaster Department of Surgery has maintained a steadfast commitment towards thinking big and making it possible. We are a Department with 11 surgical divisions and Royal College residency training programs; together, we are poised to unleash a future fueled by a creative mindset and powered by our people.
The successful candidate will be bring a positive, solutions-focused mindset, as we collectively work towards achieving the Department Vision.
This Vision is based on 6 core tenets:
C.R.E.A.T.E.
Culture that includes
Research that impacts
Education that inspires
Advancement for all
Transformation through innovation & entrepreneurship
Excellence in patient care
About McMaster University
At McMaster University, our people are our most valuable asset. We strive to attract, develop, and retain the talented faculty and staff, and to foster inclusive excellence which values the strengths, perspectives, and contributions of each individual. McMaster is recognized as one of the top employers in the Hamilton/Niagara region and has been recognized as one of Canada’s Top Diversity employers.
Working at McMaster University brings a robust total rewards package, which is more than just a salary. The elements and structure of the total rewards packages vary by employee group but include:
-
Employer Paid benefits including Extended Health, Dental, Emergency Out-of-Country Travel Coverage & Basic Life Insurance;
-
Pension Plan Options & Post-Retirement Benefits;
-
Training, coaching and professional development opportunities;
-
Employee tuition assistance for development and education
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Opportunity to be a part of an academic environment working alongside professionals who share a passion for learning;
Please see Total Rewards Overview for Unifor, Local 5555, Unit 1 for more Information.
https://hr.mcmaster.ca/resources/unifor-unit-1-total-rewards-overview/
Job Summary:
The Medical Secretary (II) is responsible for establishing priorities for office operations and performing a variety of secretarial and administrative duties within a clinical or medical practice setting.
Purpose and Key Functions:
Requirements:
Assets:
-
Experience with hospital EMR systems such as Dovetale, EPIC and/or Oscar, as well as Phelix messaging system is desirable
-
Previous administrative experience with a surgical specialty would be an asset
-
Experience within the hospital setting and knowledge of St. Joseph Healthcare Hamilton and Hamilton Health Science systems.
-
Strong attention to detail, excellent written and verbal communication skills, and a proven ability to manage tasks independently and reliably.
How To Apply
To apply for this job, please submit your application online.
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Job applicants requiring accommodation to participate in the hiring process should contact:
- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679
to communicate accommodation needs.
Vaccination Mandate - FHS
This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.
Hybrid Work Language
To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.
Interview Experience
At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.
AI Statement
McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.
