Job ID

75083

Job Title

Manager, Finance and Administration

Regular/Temporary

Regular

Location

Central Campus

Open Date

03/31/2026

Job Type

Continuing

Close Date

04/09/2026

Employee Group

TMG

Favorite Job

Department

Office of the Provost

Full/Part Time

Full-Time

Salary Grade/Band

Under Review

Salary Range

$0.00 - $0.00 (annual)

Job Code

104963

Existing Vacancy

Yes - Newly Created Position

Target Number of Openings

1

Hours per Week

35

Job Description

The hiring range for this position is currently under review. It is expected to fall between $78,910 and $103,471. Final salary will be determined based on factors such as salary band, relevant experience, qualifications, internal equity, and market conditions.

Department:

The Office of the Provost and Vice‑President (Academic) at McMaster University provides strategic academic leadership and oversight for the university’s teaching, learning, and scholarly mission. As the chief academic office, the office works closely with academic units, support units, university governance and central administration. The Provost’s Office supports innovation, equity, and excellence in the academic enterprise, ensuring McMaster’s priorities align with its commitment to impactful education and research.

Job Summary:

The Manager Finance and Administration (Provost’s Office) is responsible for multi-envelope budgeting and the administration of financial, operational, and physical resources of the Provost Office.

The Manager, Finance and Administration will provide financial operational leadership, ensuring robust processes for planning, budgeting, and reporting, as well as effective overall management of financial and administrative operations of the department portfolios within the Provost Office.

Working in collaboration with the AVP Academic Planning and Finance as well as other senior leaders, this position is responsible for all facets of financial management of the Provost’s Office including operating funds, trusts/endowments, research funds and financial gifts. The Manager, Finance and Administration is responsible for producing three operating budgets annually (two support units and one activity unit), working independently with senior leaders and staff to evaluate and make recommendations on budget requests in order to develop budgets, analyze projections, synthesize inputs and narratives, conduct variance analysis and ensure timely and detailed financial reporting. The Manager, Finance and Administration, will coordinate administrative staff within the Provost’s envelope to ensure that accounts payable, accounts receivable, procurement, account reconciliation and reporting activities are processed in a timely way with a high degree of accuracy and in accordance with University policies.

The Manager Finance and Administration will build relationships with a wide range of partners and stakeholders from across the university and can work both in teams and independently under general direction, with extensive latitude for initiative and independent judgement. This position will support all areas in the Provost/VP Academic and VP Teaching & Learning envelopes in their portfolio in adopting new financial or administrative processes and is responsible for ensuring that communications, documentation, and training is provided in a timely and user-friendly manner.

The Manager Finance and Administration acts with considerable independence, discretion, judgement, and initiative in providing timely support and advice concerning HR functions such as staff recruitment and retention.

The Manager, Finance provides advice and policy interpretation to all levels of leadership and staff within the Provost’s office and ensures that financial and administrative activity is compliant with University policy and objectives and government guidelines and regulations.

The Manager Finance and Administration will manage delegated transactions for the Provost for Mosaic HR approvals and job openings and financial transaction approvals.

Accountibilities

The Manager Finance and Administration is accountable for developing, implementing, and maintaining the efficient operation of activities within a complex academic office. This position calls for independent decision making within a delegated area of authority and for the exercise of leadership in the management of support services.

Financial Management

The Manager, Finance and Administration works with the Provost and the AVP Academic Planning and Finance to determine financial priorities and plans for the Provost’s Office, and develops, recommends, implements and monitors the annual budgets (Provost, University Fund and Vice-Provost Teaching & Learning) as well as ensuring that financial controls are in place and that they are in accordance with University policies and procedures.

The Manager, Finance and Administration will:

Operational Management

Human Resource Management

• Mentor and train newly hired Executive Assistants who are responsible for budget input and reporting of financial results.
• Provide the executive assistant staff mentoring, training and guidance as needed.

Under the guidance of the AVP Academic Planning and Finance:

• Analyze, calculate, track and report on staff compensation – LDR reporting.
• Review confidential human resource information and provide reporting and explanations for budget and Provost reporting.
• On behalf of the Provost Level, review and approve job openings and eforms through Mosaic HR approvals.
• Facilitate the selection and interview process and make recommendations for Executive Assistant hiring.
• Assist with development and implementation of orientation programs.

Physical / Resource Management

• Ensure optimal space utilization within the Provost Offices and ensure space management tracking is current for accurate space audits.
• Ensure all repairs and maintenance needs are handled.
• Develop and maintain a space and detailed fixed asset inventory.
  • Computer and AV equipment
  • Furniture and fixtures
  • Telecom equipment
• Develop technology replacement plan to meet the needs of areas and administrative staff.

Education

• Bachelor’s degree, ideally in Commerce, Accounting, Business Administration or a related field.
• Accounting designation is an asset

Experience

• Minimum 7-10 years experience in an administrative/finance role preferably in an academic environment.
• A proven record of accomplishment in problem solving and demonstrated abilities in management and leadership.
• Proven reporting and analysis skills including financial statements and labour forecasting.
  • experience with data management and spreadsheet software

Knowledge/Skills

Pay Transparency Statement

The posted hiring range represents McMaster's typical hiring range for this position. Actual starting salary will depend on factors such as relevant experience, qualifications, internal equity, and market conditions.

Individuals with extensive experience, deep specialized expertise, and/or those who can demonstrate exceptional past performance, as applicable, may be hired at a higher rate within the full range, in accordance with the University compensation policies.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.