McMaster University

The McMaster Institute for Research on Aging is a research center at McMaster University focused on aging optimization. It pursues this goal through interdisciplinary teams that work with older adults and key stakeholders. The institute leverages platforms like the McMaster Optimal Aging Portal and collaborates with the Labarge Centre for Mobility in Aging. Its work spans biology and behavior, aging-related mobility, and health outcomes to reduce costs and improve well-being. The initiative aims to impact Canadian aging populations at scale through education, research collaboration, and public-facing resources.

CanadaEducationEngineeringHamiltonHealth SciencesInnovationPublic UniversityResearchmcmaster.ca

McMaster University

CanadaEducationEngineeringHamiltonHealth SciencesInnovationPublic UniversityResearchmcmaster.ca

HQHamilton, CA

Team Size25

Open Jobs207

Total Funding$250K

Latest FundraiseUnknown

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Manager, Finance and Administration (JD104938)

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Job ID

74184

Job Title

Manager, Finance and Administration (JD104938)

Regular/Temporary

Regular

Location

HSC- Central Campus

Open Date

02/09/2026

Job Type

Continuing

Close Date

02/20/2026

Employee Group

TMG

Favorite Job

Department

Obs & Gyn

Full/Part Time

Full-Time

Salary Grade/Band

Band K

Salary Range

$78910.00 - $118366.00 (annual)

Job Code

104938

Hiring Range

$78910.00 - $103471.00

Existing Vacancy

Yes - Newly Created Position

Target Number of Openings

Hours per Week

Job Description

MANAGER, FINANCE AND ADMINISTRATION

OBSTETRICS AND GYNECOLOGY

Schedule

Monday - Friday: 35 hours/week/hybrid

Education Level

Business Administration Degree or equivalent combination of education & experience combined with CPA designation

Career Level

5+ years of experience

Vacancy

This is a new role that is replacing a current vacancy

This position is supporting the Academic Department of Obstetrics and Gynecology within McMaster University, and is sited at McMaster University Medical Centre.

About the Faculty:

McMaster University's Faculty of Health Sciences trains physicians, nurses, physiotherapists, occupational therapists, health care researchers, physician assistants and midwives to work together in teams, providing the finest patient care. Our pioneering education advances and our excellence in world-class research has consistently placed McMaster among the top 50 universities in the world for health and medicine.

About the Department:

The McMaster University Department of Obstetrics and Gynecology is a large multi-site department with over 100 Geographic full-time, part-time clinical and adjunct faculty located at two fully-affiliated teaching hospitals, community teaching hospitals and other distributed education sites. We are committed to providing excellent educational programs, leading edge basic science and health-care research and the highest quality in patient care. Our mission is education, research and effective care for women. We believe in operating in a service-oriented support model.

About the Role:

Reporting to the Director of Administration, the Manager of Finance and Administration will provide support to the department in the area of financial management and will support the research team administrative activities. The Manager will work closely in developing and advising Department Leadership and the Director of Administration on processes and policies contributing to the efficient operations and finances across all sites (SJH, JHC, WLMH, MUMC).

Job Summary:

The Manager will lead operations projects and develop human, financial and physical resource strategies. The Manager of Finance and Administration acts with considerable independence, discretion, judgement and initiative in providing timely support and advice concerning Human Resources and Finance functions including responsibilities such as: staff recruitment and retention, performance management, drafting of department policies and procedures, monitoring financial results, and advising Leadership on the collective bargaining agreement.

Financial management of operating accounts are the responsibility of the Manager of Finance and Administration. He/she will lead and manage updates, review, analysis and planning throughout the year and will lead the budget process with Health Sciences Finance and the University.

The Manager of Finance and Administration will act as a delegate for the Director of Administration on assigned committees, and delegated financial approvals with the clinical practice plan as required. They will assist the Director of Administration with faculty recruitment and liaise with the Faculty Relations Office of Health Sciences to ensure timely and efficient processing of faculty hire packages and onboarding.

Accountabilities:

Financial Management

2. Strategic Planning

Plays a key role in advising the Chair/Director on strategic planning within the department.

3. Operational Management

Leads, develops, implements, monitors and evaluates all infrastructure activities of the department including staff recruitment, human resources and finance.
Assist the Director of Administration with development and monitoring of the crisis response plan of the Department
Lead development of standard operating procedures for the department
Draft, review, edit, maintain comprehensive library of Terms of Reference of the department
- Leadership roles in administration – faculty and TMG

4. Human Resource Management

Primary responsibility for managing all Research human resource activity within the Department as follows:

Qualifications:

Education:

Business Administration Degree or equivalent combination of education & Experience combined with CPA Designation

Experience:

5+ years of managerial experience, preferably in an academic setting
Proven leadership and team supervisory skills

Skills:

Knowledge:

Collective Bargaining Agreement management
Labour relations and Occupational Health & Safety legislation
Provincial and federal licensing & regulations (CPSO and RCPSC)
University and hospital policies and procedures
Information systems management
Experience with Oracle Peoplesoft and Hyperion an asset
Research environment at university level

Additional information:

The Finance and Administration Manager must be able to function in an ever-changing environment with competing demands, priorities and deadlines. The successful incumbent will be expected to explore opportunities to automate and streamline procedures in order to improve the efficiency of the Department.

Leadership Effectiveness:

McMaster’s core leadership capabilities are designed to nurture employee engagement through best people practices. All leaders will demonstrate these Leadership Capabilities by: Taking a Strategic Approach; Communicating and Collaborating; Developing People; Investing in Relationships; Championing Change and Innovation; and Driving Results.

Pay Transparency Statement

The posted hiring range represents McMaster's typical hiring range for this position. Actual starting salary will depend on factors such as relevant experience, qualifications, internal equity, and market conditions.

Individuals with extensive experience, deep specialized expertise, and/or those who can demonstrate exceptional past performance, as applicable, may be hired at a higher rate within the full range, in accordance with the University compensation policies.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
Faculty of Health Sciences HR Office at ext. 22207, or
School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.

Lead the development, monitoring and approval of expense and labour projections and budgets for all operating funds (20+ various program in Mosaic)

Recommend financial planning for 3+ year cycles
Annual operating costs and periodic projections and variance analysis
Analysis, recommendation and implementation of cost recovery opportunities

Lead the review, analysis and implementation of labour cost recovery in operations

Supporting funds analysis in Clinical Practice Plan
Supporting funds analysis in Research Projects

Leverage resources of the Faculty and University supported through Activity Based Budgeting in order to manage costs and operate efficiently

UTS, CSU, libraries, central support areas of HR and Finance

Recommend, draft and implement financial policies and procedures in the department

Develop, implement and monitor cost controls to align with objectives and financial policies

Develop research budgets as required with Principal Investigators and the Research Coordinator for grant applications

Lead the review and negotiations with suppliers/purchasing for department

Technology, equipment, supplies, special events, renovations, employee recognition

Set event planning budgets, monitor costs, complete reporting and analysis of events Assist the Director with financial management of the clinical practice plan and the Alternate Funding Plan (AFP) of our faculty members

Lead strategic planning for administrative objectives

Analysis of support staff resources required – efficiencies, reorganization needs
Future planning – succession, retirement, turnover review, cost recovery
Participate in department committees to ensure scope of department initiatives and objectives understood, communicated and applied with administrative team members
- Department Executive & Finance Committee
- Hamilton Obstetrics and Gynecology Associates Finance & Executive Committee
Assist Chair and Director with research into, and coordination of, endowed chair, fundraising, and faculty awards strategies including drafting of Terms of Reference

Committees – research, selection committees, department committees

Manages all direct reports including work assignment, conflict management, performance management, hiring/firing, disciplinary action, training and development

Assist with supervision of indirect reports and associated human resources functions

Manage full human resource functions of the department for full time staff, student staff, fellows and post-doc staff

Manage directly and indirectly across different collective bargaining agreements – Unifor, ESA, Interim, ESA Casual, MUFA, CFAAdvisor to faculty leadership on ESA, collective bargaining agreements, and University standards and policies

Develop and implement recruitment, retention, and succession planning strategies for research staff

Periodic review of job descriptions
Career planning and review with administration team members

Assist with development and implementation of department faculty orientation program

Lead development and implementation of department staff orientation and training initiatives

Manage performance expectations and standards for research staff

Manage the leave processes for the department, collaborating with Employee Health and supporting accommodation process and return to work plans

Oversees the implementation of Return to Work Plans & work accommodation

Lead the disciplinary process, working within the appropriate collective agreements

Participate on the Tenures and Promotion Committee of the department

Assist Director of Administration with clinical/research/education faculty recruitment and annual career review documentation for the Chair /DEC/Chief of the Department

Attend and participate in the community of practice with HR / other Administrators

Strong financial skills (budgeting, reconciliation, managing multiple financial accounts)

Leading and developing a team

Financial acumen – analysis, budgeting, ROI, policies

Demonstrated experience working with Mosaic/Peoplesoft

Strategic planning – vision/mission/objectives/implementation/reviews

Strong team building and management/leadership skills

Demonstrated commitment to Equity, Diversity and Inclusion aligned with University and Health Sciences culture

Ability to anticipate change and assign priorities (administration)

Ability to anticipate and diffuse problems (administration)

Exceptional interpersonal skills (communications, presentations)

Decision making expertise (exercise independent judgement)

Ability to manage competing priorities, deadlines, executing and evaluating complex projects and initiatives

Project Management expertise (special events/projects)

Excellent writing skills – reports, business plans, presentations

Human resources recruitment, performance management, people development, resource analysis, role development

Leading and developing a team

Strong customer service orientation