Shift~ Monday–Friday 8~30 AM – 5~30 PM EST Remote

Core Responsibilities

• Case Setup & Matter Management
• Create and maintain matters in Clio
• Open new cases, organize pleadings, correspondence, discovery, and exhibits
• Maintain consistent electronic file structures and naming conventions Document Drafting & Preparation
• Draft routine legal documents under attorney direction, including~
• Complaints
• Demand letters
• Notices
• Standard motions and responses based on firm templates Format documents to court-filing standards Proofread all work for accuracy, completeness, and formatting discipline Filing & Court Interaction
• E-file documents in Florida state courts and federal courts (CM/ECF), as trained
• File routine notices, pleadings, and submissions
• Save and properly organize filing confirmations Litigation Support
• Send and track medical records and billing requests to medical providers and facilities
• Communicate directly with medical providers, billing departments, and records custodians regarding records requests and follow-ups
• Receive, organize, and compile medical records and billing into clean, chronological files
• Prepare and organize medical records for attorney review in advance of demand letters, complaints, and litigation filings
• Assist with discovery preparation and document organization
• Prepare draft correspondence to opposing counsel, insurers, and medical providers
• Support attorneys with hearing preparation, exhibit organization, and case summaries AI-Assisted Workflow
• Use AI tools to assist with summarization, document organization, and first-pass drafting under attorney supervision

Preferred Skills (Not Required)

• Familiarity with Florida state e-filing systems and federal court filing systems (CM/ECF)
• Advanced experience with Clio
• Proficiency with Google Workspace tools (Google Drive, Gmail, Google Calendar, Google Meet)
• Familiarity with Slack or similar internal communication platforms
• Comfort using AI tools as productivity aids

Skills~

• Strong written English proficiency suitable for professional legal drafting
• Excellent attention to detail and formatting discipline
• Proficiency with Microsoft Word and Excel, including document formatting and basic data handling
• Prior experience working for a U.S.-based law firm in a legal assistant, paralegal, or litigation support role (1 year in Personal Injury)
• Ability to follow templates, filing rules, and detailed instructions precisely
• Strong organizational habits and accountability for assigned tasks
• Ability to manage tasks independently, prioritize work, and meet deadlines consistently
• Ability to accept feedback, revise work product, and improve accuracy over time

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.