Contract Administrator – Jersey City, NJ (Onsite) – Long Term Contract
Position Summary
Provide administrative and operational support to the IDN Task Force by managing contract documentation, coordinating cross-functional reviews, and tracking approval workflows. This role focuses on ensuring efficient execution of confidentiality agreements (NDA), direct supplier agreement and consulting agreements through structured documentation control, internal coordination, and compliance tracking. The position does not involve commercial negotiation but plays a critical role in ensuring that contract workflows remain organized, accurate, and on schedule.
Key Roles and Responsibilities
Contract Management & Documentation:
- Manage NDAs, direct supplier agreements and consulting agreements
- Track contract status from initiation through execution
- Maintain executed contracts and version history
- Manage contract filing system and document organization
- Monitor open items and alert internal stakeholders of missing approvals
Cross-functional Coordination:
- Coordinate contract review processes with Cross-functional teams (Legal, Finance, Trade, Pricing)
- Ensure required departmental involvement prior to execution
- Follow up on pending reviews and approvals
- Support contract-related scheduling and documentation
Compliance Tracking & Process Support:
- Maintain and update the contract tracker in real time
- Monitor approval status and completeness of documentation
- Support internal compliance procedures related to contract handling
- Prepare contract status summaries for leadership as needed
Work Experience
- With
2–5 years of relevant experience in administrative support, contract coordination, operations
, or related roles preferred.
- Junior to mid-level professionals (Associate to Manager level)
- Experience in pharmaceutical, healthcare, or corporate environment preferred
- Exposure to document management, contract tracking, or compliance workflows is a plus
- Project coordination experience is preferred but not required
Qualifications
- Strong organizational skills and high attention to detail
- Ability to manage multiple agreements simultaneously
- Comfortable working with cross-functional teams
- Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
- Experience with Concur or similar expense or administrative systems preferred
- Ability to handle confidential information appropriately
- Strong written and verbal communication skills
- Bilingual, Korean
Education
- Associate or bachelor’s degree in business administration, Management, Healthcare Management, Life Sciences, or a related field
Core Competencies
- Detail-oriented
- Organized and process-driven
- Strong follow-up capability
- Reliable and accountable
- Professional communication skills
- High integrity and discretion when handling sensitive information
