Job Summary
Support the end-to-end procurement lifecycle for domestic and import purchases—vendor research, RFQs, techno-commercial evaluation, negotiations, PO creation, and expediting—ensuring on-time, cost-effective, and compliant sourcing for EyeROV’s projects.
Key Responsibilities
- Sourcing & Market Research: Identify and qualify local and overseas vendors; build and maintain a vendor database for critical categories.
- RFQs & Evaluation: Issue RFQs, prepare comparative statements (price, lead time, T&C, warranty), and recommend L1/TCO options aligned to scope.
- Negotiations & Order Placement: Negotiate pricing, payment/Incoterms, and warranty; draft/issue Purchase Orders with correct specs, HS codes (where applicable), and delivery milestones.
- Order Expediting: Track PO status end-to-end; follow up on production, dispatch, and delivery schedules; proactively resolve delays.
- EXIM & Logistics Coordination: Liaise with forwarders/CHAs for imports; coordinate shipping docs (Invoice, Packing List, COO, AWB/BL), duty estimation, and customs clearance.
- Supplier Management: Support onboarding (KYC, T&C, NDAs as applicable); assist in ISO/annual performance reviews and maintain rate contracts.
- Issue Resolution: Drive closure on quality/service/invoice discrepancies with vendors and internal teams.
- Stakeholder Collaboration: Coordinate with R&D, Production, and Finance to clarify requirements, approve deviations, and ensure timely GR/Invoice processing by respective teams.
- Compliance & Documentation: Maintain audit-ready procurement files (RFQs, quotes, evaluations, approvals, POs, correspondences) and adhere to EyeROV procurement policies and ethics.
- Reporting & Analytics: Update the procurement tracker; publish weekly PO/expediting reports; maintain a basic cost-savings/avoidance log.
Qualification & Skills
Nice to Have:
- Exposure to electronics/mechatronics or marine/subsea categories; familiarity with ISO vendor evaluations and cost/TCO analysis.
- Experience in a fast-paced or high-growth company.
