McMaster University

The McMaster Institute for Research on Aging is a research center at McMaster University focused on aging optimization. It pursues this goal through interdisciplinary teams that work with older adults and key stakeholders. The institute leverages platforms like the McMaster Optimal Aging Portal and collaborates with the Labarge Centre for Mobility in Aging. Its work spans biology and behavior, aging-related mobility, and health outcomes to reduce costs and improve well-being. The initiative aims to impact Canadian aging populations at scale through education, research collaboration, and public-facing resources.

CanadaEducationEngineeringHamiltonHealth SciencesInnovationPublic UniversityResearchmcmaster.ca

McMaster University

CanadaEducationEngineeringHamiltonHealth SciencesInnovationPublic UniversityResearchmcmaster.ca

HQHamilton, CA

Team Size25

Open Jobs77

Total Funding$250K

Latest FundraiseUnknown

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INSTITUTE ADMINISTRATOR (FINANCIAL) (ENG-MMRI)

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Job ID

74384

Job Title

INSTITUTE ADMINISTRATOR (FINANCIAL) (ENG-MMRI)

Regular/Temporary

Regular

Location

McMaster Innovation Park (MIP)

Open Date

02/13/2026

Job Type

Continuing

Close Date

02/20/2026

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

ENG McMaster Mfg Res Instit

Full/Part Time

Full-Time

Salary Grade/Band

Grade 8

Salary Range

$28.90 - $43.51 (hourly)

Job Code

TJD305

Existing Vacancy

Yes - Newly Created Position

Target Number of Openings

Hours per Week

Posting Details

Schedule

Monday-Friday, 8:30am-4:30pm (Onsite)

Education Level

Bachelor's degree in Business Administration or related field

Career Level

Requires 3 years of relevant experience

Anticipated Start Date

March 16, 2026

Job Description

Institute Administrator (Financial)
(TJD305)

Engineering a Brighter Future
https://www.eng.mcmaster.ca/about-us/strategic-plan/

About the Faculty

Ranked among the top engineering schools in Canada and worldwide, the Faculty of Engineering has a reputation for innovative programs, cutting-edge research, leading faculty, and aspiring students. Engineering faculty, staff, and students at McMaster pursue research and learning in more than 22 research centres, institutes and networks whose interdisciplinary pursuits cross-departmental and faculty boundaries. Outside the University, we regularly collaborate on research projects with partners in universities, the government and more than 100 companies in Canada and abroad.

About the Department

The McMaster Manufacturing Research Institute (MMRI) is one of the largest universities based multi-disciplinary manufacturing research institutes in Canada and is responsible for supporting a wide range of academic and industry research programs. The MMRI is equipped with a full complement of industry scale machinery designed to meet the sophisticated research and development needs of leading manufacturers. As such the MMRI provides a focus for high-profile research and serves as a vehicle for university-industry-government interaction. In addition, the institute promotes, encourages, and performs fundamental and applied research in cooperation with its university-industry-government partners and provides systematic mechanisms for technology transfer.

About the Position

MMRI is seeking an Institute Administrator (Financial) to support the day-to-day operations of the institute under the supervision of the director with the overall objective of promoting the institute and maintaining its efficient operation. This position involves working within the framework of the institute’s vision and supporting this vision by developing and implementing a wide range of administrative and operating procedures. Work will be done in close collaboration with Faculty, staff, graduate students, and research interns under the direction of the director and senior staff.

The Institute Administrator (Financial) is responsible for financial administration, developing and maintaining the institute’s image as well as its marketing and business plans. A major component of this position involves working with faculty and senior staff to develop research proposals and engaging with faculty, staff and students to organize research papers and reports to both industry and government funding partners.

Job Summary

The Institute Administrator (Financial) is accountable for developing, implementing, and maintaining the efficient operation of a department or institute. Requires independent decision making within a delegated area of authority and the exercise of leadership in the management of support services. Responsible for applying knowledge and understanding of accounting policies and procedures to manage the financial activities of a portfolio of research projects.

Purpose & Key Functions

Supervision

Provide direction to others in how to carry out work tasks.
Ensure adherence to quality standards and procedures for short-term staff.
Provide orientation and show procedures to others.

Qualifications

Bachelor's degree in Business Administration or related field.
Requires 3 years of relevant experience.

Assets

Experience working in a postsecondary institution is considered a strong asset.

Additional Information

The position of Institute Administrator calls for independent decision-making and visible leadership in the administration of the institute’s activities.

The successful candidate must have and demonstrate:

The successful candidate must also have prior experience in the following areas:

Engagement with internal and external stakeholders across multiple facilities and departments
Conducting financial transactions with accuracy and attention to detail
Planning and coordinating various events and activities, virtually and in-person
Preparing meeting agendas, taking minutes, and transcription
Proficiency in MS Word, Excel, PowerPoint, Outlook, Adobe Acrobat

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
Faculty of Health Sciences HR Office at ext. 22207, or
School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.

Provide administrative support regarding the goals and objectives of the department by examining, reviewing, and assessing long-term and immediate needs.

Generate detailed financial statements and reports for multiple granting and funding agencies.

Develop and implement the department budget.

Develop estimates of time, resources, and budgets for various department activities and events.

Conduct reviews of accounts and create financial projections and make adjustments to budgets throughout the fiscal year.

Exercise appropriate controls, monitor, and reconcile accounts.

Analyze financial data and liaise with others to resolve financial matters.

Interpret and communicate applicable financial policies, procedures, and guidelines to others.

Scrutinize research contracts, policies, and guidelines for minor changes.

Ensure that all financial reports and transactions comply with established policies and procedures.

Primary signing authority on a defined set of accounts.

Responsible for space inventory and interacts with other departments for required services in the building including, but not limited to, renovations, relocations, and security.

Write a variety of documents including, but not limited to, correspondence, reports, and procedures.

Create customized spreadsheets and templates for a variety of requirements including, but not limited to, reports, queries, and financial reports.

Gather and compile information required to prepare financial reports and invoices.

Provide financial advice to faculty and staff.

Respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.

Update researchers and administrative personnel on the status of accounts and provide recommendations on how to approach specific issues that need to be resolved.

Provide front-line service to faculty, staff, students, and visitors and set standards for the quality of the department's services.

Negotiate terms of repayment with fee for service clients based on exceptional circumstances which have been reviewed and approved by the Director.

Ensure the efficient flow of departmental office and information services.

Ensure the successful administrative operation of the fee for service facilities.

Develop, implement, and maintain effective record keeping systems and ensure the completion of all accounting and payroll procedures in the department.

Notify researchers and administrative personnel of account overdrafts and work with them to clear overdrafts.

Attend and participate in budget reviews and quarterly administrator meetings.

Update and maintain information in financial accounting files, spreadsheets and databases.

Coordinate the billing process for revenue generating functions by generating invoices and ensuring the collection of funds.

Set up and maintain filing systems, both electronic and hard copy.

Strong problem solving and analytical skills

Creativity and resourcefulness to resolve issues and maintain workflow

Detailed knowledge and handling of office procedures

Excellent communication (verbal and written) and editing skills

Excellent interpersonal skills and the ability to build and maintain relationships at work

Experience in managing marketing and promotional activities

Flexibility and adaptability when meeting deadlines with numerous interruptions

Proven success at prioritizing and managing multiple tasks simultaneously

Proven financial accounting background

Ability to effectively support an office with multiple functions

Ability to collect and interpret large amounts of data for decision-making

Ability to take initiative and follow through, and willing to ask for help when needed

Ability to develop and maintain a team atmosphere within a large, diverse group, and work independently when required

A high degree of professionalism, integrity, and ability to manage conflict and handle confidential information