Human Resources Office Administrator

Role Overview

We are looking for a dependable and detail-oriented Admin Executive with a strong administrative and office-operations focus , supported by hands-on IT coordination. This role is critical to ensuring smooth day-to-day office functioning, employee administration, attendance tracking, and basic IT support activities.

While the position involves IT-related responsibilities such as asset coordination and user access support, the primary emphasis is on administration, employee operations, and internal coordination .

Key Responsibilities

Administration & Employee Operations

• Manage attendance tracking , leave coordination, and employee records in coordination with HR.
• Support day-to-day office administration, including facility upkeep, housekeeping, and security coordination.
• Oversee visitor management and front-office operations.
• Coordinate employee onboarding logistics (workspace readiness, ID cards, system access coordination).
• Support employee off boarding formalities from an administrative perspective.
• Organise internal meetings, events, festivals, and employee engagement activities.

IT Support & Coordination

• Coordinate IT asset allocation, tracking, and inventory (laptops, accessories, peripherals).
• Support basic IT administrative tasks such as asset handover, access requests, and deactivation during exits.
• Act as a point of contact between employees and IT vendors/service providers for routine issues.
• Maintain records of IT assets and ensure compliance with internal policies.

Vendor & Service Management

• Coordinate with vendors for housekeeping, maintenance, catering, transport, and IT services.
• Track vendor invoices, service schedules, and renewals.
• Maintain strong working relationships with local vendors to ensure timely service delivery.

Travel & Coordination Support

• Assist with domestic travel bookings and coordination when required.
• Maintain basic travel and expense records in coordination with internal stakeholders.

Desired Candidate Profile

• Strong background in office administration and employee operations .
• Working knowledge of IT asset coordination.
• Highly organized with attention to detail and follow-through.
• Comfortable handling multiple administrative tasks simultaneously.
• Proactive, reliable, and able to work independently with minimal supervision.
• Local candidate preferred for effective vendor coordination.

Benefits

• Medical Insurance
• Term Life Insurance
• Wellness Programs
• Gratuity
• Paid Time Off
• Collaborative and supportive work environment

About Mareana

Mareana specializes in Enterprise digital AI products with a strong focus on Manufacturing, Supply Chain, and Sustainability. Our solutions address complex data challenges and accelerate digital transformation for global enterprises.

We have delivered over $1B in value to industry-leading clients across life sciences, consumer goods, chemicals, food & beverage, and manufacturing. Recognized by Gartner as a "Cool Vendor in AI," Mareana continues to drive innovation through connected data and advanced AI platforms.