Overview

We are seeking a proactive and well-organized Administrative & HR Assistant with a strong focus on recruitment. While supporting general administrative and HR functions, the primary responsibility of this role will be to manage and coordinate hiring activities across the organization. As an energetic and proactive professional, you will be the backbone of our administrative functions, ensuring smooth communication, accurate record-keeping, and exceptional customer service. If you thrive in a fast-paced environment and possess a passion for organization and support, this position is perfect for you!

Key Responsibilities

Recruitment (Primary Focus)

• Coordinate and support end-to-end recruitment activities
• Source candidates via job portals, LinkedIn, and referrals
• Screen CVs, shortlist candidates, and maintain recruitment trackers
• Schedule and coordinate interviews with hiring managers
• Support offer letters, onboarding, and joining formalities

HR Support

• Maintain accurate employee records, contracts, and personnel files
• Assist with onboarding, leave management, and attendance tracking
• Support HR documentation, policies, and internal communications
• Assist with payroll coordination and HR reporting

Administrative Support

• Manage correspondence, filing, and documentation
• Coordinate meetings, calendars, and office logistics
• Support vendor coordination and general office administration

Skills

• Proven experience in office management or administrative support roles with strong organizational skills.
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry tools.
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
• Exceptional organizational skills with keen attention to detail; ability to prioritize tasks efficiently.
• Experience in clerical duties such as filing, proofreading, and document management.
• Customer service expertise to create a positive experience for visitors and clients alike.
• Ability to manage time effectively in a fast-paced environment while maintaining accuracy under pressure.
• Personal assistant experience or calendar management skills are beneficial for supporting executive needs.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• 1–3 years of experience in HR, administration, or recruitment coordination
• Strong exposure to recruitment tools and platforms (LinkedIn, job portals)
• Excellent organizational and communication skills
• High level of confidentiality and professionalism

Why Join Us

• Competitive salary and growth opportunities.
• The opportunity to drive innovation in the personalized medicine space.
• A collaborative and forward-thinking environment where your ideas can make an impact.