In this role, you’ll work closely with HR, Finance, IT, and team leads to ensure smooth onboarding and offboarding experiences, maintain accurate HR records and documentation, and support efficient, well-run office operations. You’ll play a key role in creating a positive employee experience by keeping processes organized, communication flowing, and day-to-day needs running seamlessly.

Key Responsibilities

• HR Support & People Operations
• Support employee onboarding and offboarding, including documentation, system access, and coordination with IT and payroll vendors
• Maintain accurate and up-to-date employee records (contracts, personal data, compliance documents)
• Assist with intern and contractor administration
• Help ensure compliance with local labor regulations and internal policies
• Respond to basic employee HR questions and escalate when needed
• Recruiting Coordination
• Partner with the recruiting team to coordinate, schedule and manage interviews across multiple roles and office locations
• Maintain accurate and up-to-date candidate pipelines and hiring data, ensuring efficiency and attention to detail
• Communicate proactively with candidates and hiring teams to deliver a smooth, positive hiring experience
• Conduct and document reference checks in alignment with hiring guidelines
• Operations & Office Support
• Manage day-to-day Palo Alto office operations, including office supplies, access badges, seating, facilities coordination, swag inventory, and vendor relationships
• Ensure the office maintains a neat, tidy, and professional appearance, including meeting rooms, lobby, kitchen, and common areas
• Manage incoming and outgoing mail and packages, including shipments via USPS, FedEx, and other couriers
• Coordinate with building management to address office issues, maintenance requests, and repairs as needed
• Coordinate with IT/vendors for on-site needs
• Assist with expense tracking, invoices, and operational documentation
• Plan and execute in-office events and internal meetings, including happy hours, offsites, All Hands meetings, holiday parties, and other company events
• Maintain internal documentation on Confluence / shared drives
• Support ad-hoc projects across HR, Operations, and Finance as needed

Qualifications

• 2+ years of experience in People Operations, Office Management, Administrative Support, or similar role in a fast-developing company…”
• Hands-on experience in office or workplace operations, including vendor management, supply chain, facilities coordination, and on-site events
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fast-moving environment, and flexible with working on requests from different time zones
• Proficient with Google Workspace; experience with tools like Deel, Lever, Confluence, Slack, or QuickBooks is a plus
• Startup experience or interest in a tech / AI environment is a plus

What We’re Looking For

• Proactive, reliable, detail and solution-oriented. Has strong ownership and a self-starter
• Comfortable with ambiguity and learning on the job
• Team-oriented with a “no task too small” mindset
• Enjoys supporting people and improving processes

Join us as we embark on this journey to redefine the future of biology and medicine.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. GenBio AI participates in the U.S. Department of Homeland Security’s E-Verify program to confirm the employment eligibility of all newly hired employees. For more information on E-Verify, please visit www.e-verify.gov.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.