• Recruitment & Hiring: Manage the end-to-end recruitment lifecycle, including job postings, ATS management, interview coordination, and generating offer letters.
• Onboarding & Offboarding: Own the new-hire experience, from executing background checks to procuring IT hardware (laptops/peripherals) and managing day-one orientation.
• Payroll & Benefits: Execute accurate and timely payroll. Serve as the primary point of contact for benefits administration, renewals, and employee inquiries.
• Compliance & Culture: Maintain the Employee Handbook and ensure all Quebec/Federal labor law filings are up to date. Coordinate team offsites and internal engagement initiatives.

Finance & Accounting Operations

• Financial Maintenance: Manage Accounts Payable (AP) and Accounts Receivable (AR). Process bill payments and ensure vendors are paid on time.
• Reporting & Strategy: Create weekly cashflow reports, set and manage departmental budgets, and provide monthly variance analysis to leadership.
• Expense Management: Oversee the company expense policy and manage corporate card platforms (e.g., Ramp, Brex).
• Year-End & Audit Support: Liaise with external accountants for tax filings, R&D credits, and financial reviews.

Operational Excellence (The "Additional" Tasks)

• Systems Optimization: Audit our SaaS tech stack to eliminate redundant subscriptions and optimize costs.
• Process Automation: Identify manual bottlenecks in HR or Finance and implement "quick" automation (e.g., Zapier) to increase efficiency.
• Data Integrity: Maintain a "single source of truth" for all company data, ensuring employee records and financial ledgers are audit-ready at all times.
• Vendor Management: Negotiate contracts with office, IT, and software vendors to ensure maximum value for the company.

Qualifications & Skills Mindset & Attitude

• "Can-Do" Spirit: You are a proactive problem-solver. If you see a process that is broken, you take the initiative to fix it without waiting for a directive.
• Be Smart: You are resourceful and efficient. You know how to find creative solutions to roadblocks without requiring a massive budget or team.
• Willingness to Learn: You stay curious. You are excited to dive into a new tax code or software integration and master it quickly.
• Sense of Urgency: You understand that operational tasks (payroll, offers, bills) are time-sensitive. You move fast while maintaining extreme attention to detail.

Experience & Technical Skills

• Experience: 2–3 years of experience in HR Ops, FinOps, or a Startup Generalist role.
• Location Presence: Must be based in Montreal and comfortable working from the office 2 days per week.
• Data Literacy: Advanced Google Sheets/Excel skills (pivot tables and financial formatting are second nature to you).
• Tech Savvy: Ability to quickly master and admin platforms such as Rippling, Asana, etc.
• Discretion: Proven ability to handle highly confidential financial and personal information with total integrity.
• Languages: Bilingual English/French is required for the Montreal market.

Compensation: $60,000 – $90,000 CAD (depending on skills and experience)