At Prepaire, we foster a collaborative and dynamic environment where creativity, innovation, and a patient-first mindset drive everything we do.

Role Overview

We are seeking a reliable and organized HR / Administrative Assistant & Receptionist to support our Boston office and assist company directors with day-to-day administrative, HR, and front-desk responsibilities. This role acts as the first point of contact for visitors and employees, while helping maintain a smooth, professional, and welcoming office environment.

Key Responsibilities

Reception & Front Office Management

• Greet and assist visitors, clients, and employees in a professional manner

• Manage incoming calls, emails, and general inquiries

• Maintain a tidy and welcoming reception and office area

• Coordinate meeting room scheduling, office supplies, and general office upkeep

Administrative Support

• Provide administrative assistance to directors and internal teams

• Prepare basic correspondence, reports, and internal documentation

• Organize company files and maintain accurate, up-to-date records

• Assist with scheduling, travel arrangements, and general office coordination

HR & Payroll Support

• Assist with new hire paperwork, onboarding, and maintaining employee files

• Support timesheet collection and basic payroll preparation

• Help maintain HR records, employee databases, and compliance documentation

• Coordinate basic HR communication and support staff inquiries

Qualifications

• Bachelor's degree in Business Administration, Human Resources, Management, or a related field is preferred but not required; equivalent experience will be considered

• Previous experience in HR support, administrative assistance, office coordination, or receptionist roles

• Strong communication and interpersonal skills

• Professional and polished front-office demeanour

• Strong multitasking and organizational abilities

• Basic understanding of HR processes and documentation

• Proficiency with Microsoft Office / Google Workspace

• Ability to maintain confidentiality and handle sensitive information

• All applicants must be eligible to work in the U.S.

Preferred (Not Required)

• HR-related certification (SHRM-CP, or similar)

• Experience with payroll systems or HRIS software

• Experience supporting a small but growing office environment

Why Join Us

• Competitive salary and growth opportunities.
• The opportunity to drive innovation in the personalized medicine space.
• A collaborative and forward-thinking environment where your ideas can make an impact.

If this sounds like you, we’d love to hear from you! Please send your CV to jobs@prepaire.com or apply directly through LinkedIn.