Job Title: HR & Admin Intern
Location: Gurugram, Haryana, India (On-site)
Employment Type: Internship
About Aaizel Tech
Aaizel International Technologies Pvt Ltd. is a leading innovator in advanced technologies, offering solutions across cybersecurity, AI, geospatial technologies,weather analytics and more. We are a dynamic and growing start-up working on cutting-edge projects, serving clients across industries. As a growing startup, we are looking for passionate and versatile professionals who thrive in dynamic environments and are eager to work on cutting-edge projects.
Role Overview
We are seeking a highly experienced, proactive, and well-organized HR & Admin Intern to lead and strengthen our HR and administrative functions. This role is ideal for someone with strong expertise in tech and non-tech recruitment, HR operations, employee engagement, performance management, and company-wide documentation. You will work closely with the leadership team and contribute strategically to organizational growth while ensuring smooth HR and administrative functioning.
Key Responsibilities
- Recruitment & Onboarding (Tech & Non-Tech)
• Job Posting & Sourcing: Draft job descriptions and post openings across job portals, social media, and professional networks.
• Screening & Coordination: Screen and shortlist resumes for technical and non-technical roles. Coordinate interview schedules with candidates and hiring managers.
• Candidate Communication: Manage all candidate interactions, reference checks, and status updates.
• Onboarding: Conduct end-to-end onboarding- induction, documentation collection, introduction sessions, and orientation.
- Employee Records & HR Documentation
• Record Maintenance: Maintain accurate employee records (digital and physical).
• Compliance: Ensure all HR documents and records comply with company standards and statutory requirements.
• Record Keeping : Prepare HR letters, policies, SOPs, and structured documentation for all HR processes.
• Reporting: Prepare HR reports such as hiring status, attendance summaries, performance data, and attrition reports.
- Employee Engagement & Training
• Engagement Activities: Plan and execute team-building activities, celebrations, and wellness programs.
• Training Coordination: Schedule internal and external training programs, track attendance, and maintain training logs.
• Culture Building: Contribute ideas to promote a positive, collaborative, and motivated work environment.
- Performance Management
• Appraisal Coordination: Manage performance appraisal cycles, ensuring timely completion.
• Data Analysis: Track performance scores, highlight trends, and identify improvement areas.
• Initiative Support: Assist in implementing performance improvement plans and follow-up measures.
- HR Policy & Compliance
• Policy Research: Stay updated with HR trends, labor laws, and industry best practices.
• Documentation: Draft, update, and maintain employee handbooks, policies, and HR manuals.
• Compliance: Ensure adherence to employment laws- including labor laws, anti- discrimination, and health & safety norms.
• Ensure the company complies with the POSH Act.
- General Administrative Support
• Calendar Management: Manage HR calendars, schedule meetings, and coordinate interviews.
• Employee Support: Address employee queries related to HR policies, benefits, leaves, and processes.
• Administrative Tasks: Handle day-to-day office administration and ad-hoc responsibilities as required.
- Confidentiality & Data Privacy
• Maintain strict confidentiality when handling employee records and sensitive company information.
• Follow company data protection guidelines and ensure secure information management.
- Payroll & Employee Compliance
• Manage monthly payroll processing, attendance validation, salary statements, and maintain accurate records of increments and deductions.
• Ensure timely salary disbursement and compliance with PF, ESI, TDS, gratuity, statutory filings, and maintain audit-ready documentation in coordination with the finance/compliance teams.
• Strong proficiency in end-to-end payroll preparation using Excel, along with strong knowledge of payroll software/applications and related statutory compliance requirements.
- Vendor Coordination
• Manage and coordinate with external vendors such as staffing agencies, facility management, IT support, and service providers.
Required Qualifications:
- B.Tech / BCA / B.Sc (CS) with MBA in Human Resources
- Strong interest and expertise in Hiring (tech & non-tech).
- Excellent written and verbal communication skills.
Application Process
Interested candidates may submit their resume, portfolio, and cover letter describing their relevant experience and how they can contribute to Aaizel Tech.
