Company Description
We are
ROMBO AI
, a young company with extensive experience in AI, specializing in
spectral analysis using magnetic resonance
with proprietary and patented algorithms. We work with international clients and a small, highly skilled team that enjoys solving complex problems. We prioritize
human relationships and intellectual freedom
, aiming to build a company with
high talent density
, inspired by the
“no rules rules”
culture.
Role Description
As a
Grants & Operations Assistant
, you will have a hybrid role that combines
strategic support in funding and project management
with
hands-on operational coordination
. You will help secure and manage public grants, streamline administrative processes, and take care of day-to-day operations to keep the company running smoothly. This position is ideal for someone proactive, organized, and capable of taking ownership — someone who can
make things happen
and help the CEO stay focused on growth and innovation.
Main Responsibilities
Funding & Administration
- Identify and manage funding opportunities (EU, national, and regional programs such as Horizon Europe, PNRR, POR, etc.)
- Draft and submit grant proposals, business plans, and project documentation
- Manage administrative and financial reporting: contracts, expense tracking, compliance, and timelines
- Interface with partners, consultants, and funding bodies
Operations & Executive Support
- Handle operational activities such as travel organization, flight and hotel bookings, and logistics for the team
- Manage company bureaucracy: medical checks, contracts, renewals, suppliers, and document filing
- Be the go-to person for “getting things done” efficiently and autonomously
Qualifications
- Master’s degree in
Economics, Management Engineering, Law
, or related disciplines
- 2–3 years of experience in
project management, fundraising, administration, or operations
within startups or consulting firms
What we offer
-
permanent position or freelance collaboration, depending on profile
