Key responsibilities

• Ensure compliance, financial, and technical reporting across multiple grant schemes.
• Ownership of grant reporting management. You will set up the processes for reporting and alignment from scratch.
• Design, implement, maintain and oversee procurement & time-tracking processes and compliant purchasing system (bids, tenders, market research).
• Maintain an up to date reporting calendar and keep a (pro)active communication with the government and consortium members. Ensure continuous on time delivery of all required documents and reports.
• Manage procurement processes under Slovak and EU rules (§117, de minimis, market search).
• Responsible for processing, formatting & sending legal documents regarding non-dilutive funding. Oversight over Operation Assistant inputs.
• Coordinate with external advisors, institutions, authorities and ministries on audits, state-aid eligibility, and contract amendments.
• Coordinate internal teams, ensure collaboration, process alignment and effective data flow. Ensure internal alignment with all stakeholders before and during project realisation.
• Examine project scope and eligible costs and ensure that all requirements are met during project execution.
• Ensure intercompany cost recharging and transfer pricing compliance between SK, UK, and US entities.
• Ensure proper retention of all project related documentation. Maintain audit-ready documentation and internal procurement repository.
• Keep a clear and up to date overview of the simultaneous funding projects and be the to go person for any questions about project status.
• Support co-financing calculations, annexes, and time-reporting accuracy.
• Guide junior staff once the team will grow.
• Reports to the Head of Partnerships.

Requirements

• 3–7 years of hands-on experience with EU or Slovak public-funded R&D projects.
• Proven experience in managing and coordinating complex projects funded by public sources or large-scale industrial initiatives.
• Experience in contract management, particularly in the context of grant agreements (non-repayable financial assistance), with a thorough understanding of legal compliance, special regulations, and binding governance documents. Ability to navigate these standards and ensure project implementation in accordance with contractual terms.
• Experience with supplier and stakeholder relationship management.
• Outstanding time management skills, ability to keep oneself and others accountable.
• Working knowledge and experience of procurement legislation (343/2015 Z. z.) and state-aid frameworks.
• Hands-on attitude, willingness to manage transactional tasks, at the same time stay  focused on continuous improvement for project processes.
• Understanding of accounting, payroll and cost structure principles according to Slovak rules.
• Demonstrated understanding of economic, financial, and accounting principles related to grant funding, including but not limited to budgeting, forecasting, project cost accounting.
• Advanced command of Excel and Word.
• Fluency and impeccable grammar in Slovak and English (written and spoken).
• Analytical, precise, comfortable with managing multiple deadlines.
• Experience with ITMS, slovensko.sk, or similar e-grant systems is an advantage.