
Xi Engineering Consultants delivers engineering consultancy and innovation services that optimize performance. They use Multiphysics modelling, simulation, AI-powered digital twins, and machine learning to solve engineering challenges. They work with industries such as renewable energy, environmental compliance, and infrastructure. The company combines traditional engineering with cutting-edge technologies to accelerate R&D, mitigate risk, and ensure compliance.

Xi Engineering Consultants delivers engineering consultancy and innovation services that optimize performance. They use Multiphysics modelling, simulation, AI-powered digital twins, and machine learning to solve engineering challenges. They work with industries such as renewable energy, environmental compliance, and infrastructure. The company combines traditional engineering with cutting-edge technologies to accelerate R&D, mitigate risk, and ensure compliance.
About This Opportunity
Business Operations professional needed for a operations management and business administration role at Xi Engineering Consultants, a professional consulting firm in Edinburgh, Scotland. As our Governance & Infrastructure Manager, you'll take ownership of business operations across governance, compliance, and operational infrastructure - managing documentation systems, ISO 9001 processes, and the digital backbone that enables our engineering teams to deliver consistently.
This office management and operations role bridges strategic compliance with day-to-day business administration, requiring strong organisational discipline, attention to detail, and the ability to translate complex standards into clear, actionable processes that teams actually follow. This role would be ideal for an Operations Executive or Operations Administrator looking to make a step-up; Xi Engineering fully commits to career development and upward growth.
Xi Engineering Consultants is a professional services firm specialising in applied engineering solutions. Our mission is to deliver high-impact technical services while maintaining world-class standards of compliance, consistency, and operational excellence. We're growing our team and seeking an experienced operations and business administration professional to lead our governance and operational infrastructure as a key strategic function.
The Operations & Business Administration Role
What You'll Do
As Governance & Infrastructure Manager at Xi, you'll own the day-to-day business operations and office management functions that keep our organisation running smoothly, compliantly, and effectively. You'll manage our quality management system, maintain our digital business administration infrastructure across SharePoint and internal systems, and ensure that policies, procedures, and documentation support - rather than hinder - how our teams work.
Your role straddles operations planning and hands-on execution. You'll ensure ISO 9001 compliance at a task level, coordinate internal and external audits, maintain governance records, and act as the operational backbone of how we function as a business.
Key areas of responsibility
Quality Management System & Governance Operations:
Information Systems & Business Administration:
Operational Stakeholder Collaboration:
What We're Looking For
Hard Skills & Experience
You'll have:
Soft Skills & Behavioural Qualities
You must be:
Methodical and detail-oriented with a track record of high reliability and follow-through
Proactive and confident taking initiative within clear boundaries - able to own office management tasks without requiring constant direction
Comfortable enforcing business operations processes consistently
A clear communicator able to work effectively with Directors, managers, and technical teams
What We Offer
How to Apply
Xi Engineering Consultants is committed to building a diverse and inclusive workplace. We welcome applications from all suitably qualified candidates.