Oversee the processing and validation of supplier and client invoices to ensure accuracy and timely payments.

Manage accounts payable and accounts receivable, including reconciliation of accounts and follow-up on outstanding payments.

Administer employee expense reports, verify compliance with company policies, and ensure timely reimbursement.

Coordinate with external accountants and finance teams to support monthly and annual financial closings.

Coordinate with external accountants to prepare and submit VAT declarations and other mandatory financial reports in compliance with legal requirements.

Maintain and improve financial administrative processes, identifying opportunities for automation and efficiency gains.

Monitor financial transactions to detect discrepancies or irregularities and ensure proper documentation.

Support budget monitoring and reporting activities by providing accurate financial data and insights.

Ensure that financial and administrative systems, such as PennyLane, Payfit and TravelPerk, are properly maintained and leveraged for accurate book-keeping and reporting.

Manage vendor relationships related to financial services and oversee contract compliance.We’re Eager to Meet You If…

You are passionate about combining precision, compliance, and efficiency in payroll and financial operations to support a purpose-driven company.

You have at least 3 years of experience in payroll, financial administration, or related roles, ideally with proven experience in a fast-growing international environment.

You are proficient with payroll, finance and related tools (such as PayFit, Pennylane, TravelPerk or equivalent) and feel comfortable learning and implementing new digital solutions.

You are detail-oriented, rigorous, and proactive: you spot discrepancies before they become problems and enjoy creating smarter processes.

You thrive in a dynamic, collaborative, and multicultural team, where open communication and feedback are part of daily life.

You combine autonomy with a strong sense of responsibility, ensuring that sensitive data is managed with discretion and accuracy.

You embody a “can-do” mindset — willing to roll up your sleeves to find solutions, improve existing processes, and contribute to WhiteLab’s excellence-driven culture.

You balance rigour with empathy: you’re attentive to people, while ensuring compliance with internal rules, fiscal and labor laws.

You communicate fluently in English and are comfortable preparing reports and engaging with a diverse and multicultural team of collaborators and external partners. Additional languages are a plus.

You’re motivated by WhiteLab’s purpose: leveraging AI and innovation to accelerate the discovery and development of life-saving therapies.You will first have a video interview with the Head of People and Culture, followed by a second video interview with our CFO and Payroll Consultant. Subsequently, you will be invited for an on-site, face-to-face interview to meet the rest of the team and complete a PI test and reference check.