This is an execution-heavy role. You should be comfortable doing the work, improving the system, and holding a consistent cadence without constant supervision.

Key Responsibilities

Accounting and Finance Operations

• Own daily bookkeeping in our accounting system (AP/AR, bill pay, invoicing support, reimbursements, expense categorization).
• Manage bank and credit card reconciliations; ensure accurate, audit-ready records and supporting documentation.
• Run a month-end close checklist and deliver a clean close on a consistent schedule.
• Maintain vendor records, payment terms, and compliance documentation (W-9/1099 coordination as applicable).
• Coordinate payroll processing and related administration with our payroll provider.
• Partner with external CPA/tax providers; ensure they receive clean, timely support for filings and year-end.

Reporting and Cash Management

• Produce a monthly reporting pack: cash position, burn/runway, budget vs actuals, AP/AR aging, vendor commitments, and key operational metrics as defined with leadership.
• Maintain a rolling cash forecast and track upcoming liabilities and renewals.
• Build and maintain spreadsheets/dashboards that the CEO and leadership can trust.

Cap Table and Corporate Administration

• Maintain cap table accuracy and equity administration tracking (SAFE/notes, issuances, option grants, vesting schedules) in the company’s tooling (e.g., Carta/Pulley or controlled spreadsheets) with a clear audit trail.
• Maintain core corporate records: investor lists, board materials support, document archives, signature-ready packets, and version control.
• Support board and investor reporting requests by assembling accurate, consistent data.

Process, Controls, and Back Office Operating System

• Build and document internal processes (SOPs) for spending approvals, reimbursements, vendor onboarding, contract tracking, document naming/storage, and recurring calendar cadences.
• Implement lightweight controls to reduce errors and improve auditability (approval thresholds, separation of duties where possible, standard templates).
• Improve tooling and automation (expense tools, bill pay workflows, shared drive structure, reporting templates).

Success Metrics (First 90 Days)

• Books current, reconciliations up to date, and close checklist implemented.
• Monthly reporting pack delivered on a fixed cadence with minimal CEO intervention.
• Cap table records reconciled to underlying legal documents; changes tracked with supporting documentation.
• Core SOP library created and adopted (spend approvals, reimbursements, vendor onboarding, contract tracker, document control).
• Founder time meaningfully reduced on back-office tasks.

Required Qualifications

• 3-7+ years experience in bookkeeping/accounting operations and administrative operations for a small business or startup.
• Strong working knowledge of accounting fundamentals (reconciliations, accrual vs cash concepts, close discipline, documentation).
• Advanced Excel/Google Sheets skills (pivot tables, lookup functions, SUMIFS/XLOOKUP; comfort building structured models and reports).
• Hands-on experience with QuickBooks Online or Xero (NetSuite exposure a plus).
• Demonstrated ability to build repeatable processes and documentation (SOPs, checklists, templates).
• High attention to detail with a bias for accuracy, audit trails, and clean records.
• Strong written communication and ability to drive clarity with busy stakeholders.

Preferred Qualifications

• Experience with cap table platforms (Carta, Pulley) or equivalent equity tracking.
• Familiarity with spend/expense tools (Ramp, Brex, Expensify) and bill pay workflows (Bill.com).
• Startup experience supporting board packs, investor updates, and fundraising diligence requests.
• Experience coordinating across multiple entities, contractors, or project accounting.

Tools (Helpful, Not Required)

QuickBooks Online / Xero; Google Workspace; Excel; Slack; DocuSign; Notion/Airtable; Ramp/Brex; Carta/Pulley; Gusto/Deel/Remote.

Compensation

Competitive for Denver market, commensurate with experience. Typical base range for this blended scope often falls in the $90k-$130k range, depending on seniority and ownership.

How to Apply

Send a resume and a short note describing:

• The most mature month-end close process you’ve owned.
• A reporting pack you’ve produced (redacted is fine).
• An example of a process you built from scratch that stuck.