Department: Facilities / Information Technology

Role Overview

We are seeking a proactive and detail-oriented Office Administrator to manage daily office operations, ensure smooth upkeep of facilities, and support employees with IT and administrative needs. The role requires excellent organizational skills, vendor management experience, and strong communication abilities in English, Kannada, and Hindi .

Key Responsibilities

Office & Facilities Management

• Oversee day-to-day office operations and upkeep.
• Ensure a clean, safe, and organized workplace environment.
• Coordinate with facility management for maintenance and compliance.

Inventory & IT Asset Management

• Maintain and track office inventory (stationery, pantry, office supplies).
• Manage IT equipment inventory including laptops, chargers, and accessories.
• Support laptop setup and basic troubleshooting for new joiners.
• Maintain accurate asset records and ensure timely procurement.

Vendor Management

• Identify and manage vendors for housekeeping, security, IT support, and supplies.
• Negotiate and monitor vendor contracts, ensuring timely service delivery.
• Track vendor payments in coordination with finance.

Administrative Support

• Assist with employee onboarding logistics (IT setup, seating, welcome arrangements).
• Employee Attendance tracking, Group Mediclaim Insurance data management and coordination
• Manage communication channels such as office email and notices.
• Support internal teams with travel, courier, and logistics requirements.

Communication & Coordination

• Communicate effectively in English, Kannada, and Hindi with employees, vendors, and stakeholders.
• Serve as the first point of contact for visitors and external vendors.

Required Skills & Competencies

• Strong MS Office and email management skills.
• Excellent organizational, multitasking, and problem-solving abilities.
• Strong interpersonal and customer service orientation.
• Proficiency in English, Kannada, and Hindi (spoken and written).
• Ability to work independently with attention to detail.

Qualifications & Experience

• Bachelor’s degree in Administration, Business, or related field preferred.
• 4–7 years of experience in office administration, facilities, or vendor management.
• Prior experience handling IT asset inventory and office supplies is an advantage.
• Proximity to Mfar Building, Manyata Tech Park preferred for quick accessibility.

What We Offer

• A collaborative and professional work environment.
• Opportunities to learn and grow within the organization.
• A role that directly contributes to smooth business operations and employee experience.