Industry
Aerospace, Space, & Defense.

Responsibilities

• Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Provide executive administrative support including email correspondence, phone etiquette, and document management to ensure seamless communication.
• Coordinate complex projects by tracking deadlines, preparing reports, and liaising with internal teams and external partners.
• Handle event planning for corporate meetings, conferences, and special events from logistics to execution.
• Perform data entry, bookkeeping using QuickBooks, and maintain accurate filing systems both digitally and physically.
• Conduct proofreading and transcription of documents, ensuring accuracy and clarity in all communications.
• Oversee office management duties such as front desk responsibilities, filing systems, office supply procurement, and managing multi-line phone systems.

Experience

• Proven experience as an executive personal assistant or in a similar administrative role supporting high-level executives.
• Demonstrated expertise in office management, calendar management, data entry, clerical work, and customer service.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and familiarity with DocuSign for electronic signatures.
• Experience with bookkeeping software such as QuickBooks is highly desirable.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Exceptional typing speed combined with proofreading skills to produce error-free documents promptly.
• Prior experience handling multi-line phone systems and providing professional phone etiquette is preferred. This role offers an engaging environment where your organizational talents will directly contribute to the success of our leadership team. If you are energetic, detail-oriented, and eager to support top executives in achieving their goals—this is the perfect opportunity for you!

Pay: $22.00 - $26.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Application Question(s):

• Confirm you are a US Citizen
• Are you a US Citizen?

Education:

• Bachelor's (Required)

Experience:

• Office management: 3 years (Required)

Work Location: In person