About the position
The Executive Coordinator will provide high level executive support to the CEO, Executive Manager and ARM Hub Board. The position is required to liaise directly with a variety of staff, clients and key stakeholders to coordinate strategic and operational matters across the ARM Hub.
The role is a key operational lynchpin, working to proactively manage the flow of information and provide appropriate advice, responses and reporting, including responding to and coordinating urgent requests for information from key stakeholders including government, research institutions and industry groups.
Other responsibilities include coordinating high-level engagement activities and events, and ensuring the effective management of organisational agreements, contracts and reporting.
This position reports to the Executive Manager for supervision, workload management and for Performance Planning and Review (PPR).
Key responsibilities include:
- Provide comprehensive diary and inbox management support for the CEO and senior executive team, ensuring priorities are actioned in a timely and efficient manner.
- Research, write and edit correspondence, presentations, reports, briefing notes, Board papers and other complex documentation.
- Oversee front-of-house operations, including managing the ARM Hub main phone line and monitoring reception activity.
Selection criteria
- Demonstrated high level interpersonal and communication skills, with the ability to liaise and negotiate with a diverse range of clients and stakeholders.
- Demonstrated high level written communication skills with the ability to write clearly and persuasively to a diverse range of clients.
- Demonstrated well-developed analytical skills including experience analysing and reporting data.
- Experience in a commercial environment, preferably within an industrial setting.
- Demonstrated ability to successfully coordinate activities, develop and implement strategies, and critically evaluate existing systems and processes to support the strategic direction and aspirations of the organisation.
- Ability to work cooperatively as a member of a small team operating in a fast-paced environment with multiple demanding deadlines.
When applying for this position we encourage you to upload your current resume along with a response to the selection criteria (max 2 pages).
