About Brightbeam

We are on a mission to be the most helpful company in the world. Brightbeam is a fast-growing AI professional services company making AI Second Nature - integrating digital intelligence with humanity for organisations across multiple sectors. We are remote-first, with teams across Ireland, the UK, the US, and Europe.

About the role

This is not a traditional EA role. You will own calendaring, email management, and project coordination for our CEO and senior leadership team - but you will also be our internal champion for AI-powered operational efficiency. You will continuously identify opportunities to automate and improve processes related to your role.

You will represent leadership in external communications. You will own projects end-to-end - from customer outreach coordination to trade mission logistics - with critical thinking, not just checklist execution. And you will approach every recurring task with the question: could AI do this better?

What you will do

• Use AI tools (e.g., Claude) daily to draft communications, prepare meeting briefs, triage emails, and streamline workflows
• Continuously identify and implement automations that save time and reduce errors
• Manage complex, multi-timezone calendars for the CEO and senior leaders across Ireland, UK, US, and Romania
• Facilitate high-stakes external meetings and draft communications on behalf of leadership
• Own and coordinate business initiatives - customer events, trade missions, business development meeting programmes
• Organise leadership travel with impeccable attention to detail
• Handle crisis logistics, competing urgent demands, and ad hoc problem solving

What we are looking role

• 5+ years as an Executive Assistant or equivalent senior support role
• Experience supporting multiple senior leaders simultaneously at director or C-suite level
• Demonstrated, active use of AI tools in your professional work - with specific examples of how AI has improved your efficiency or output quality
• History of working independently with full accountability (not in a large PA/EA team)
• Strong self-motivation for remote working
• Exceptional attention to detail in all written communications
• Complex travel and booking crisis management at leadership level
• Fast-paced, startup or high-growth environment experience

What sets you apart

• You have built or implemented at least one meaningful AI-powered automation in your work
• You spot problems before anyone else notices and act on them without being asked
• You present options to executives rather than making decisions on their behalf
• You craft every external communication individually based on stakeholder context
• You take ambiguous situations and create clarity without stress
• You are assertive enough to chase senior people and tell leaders when something is not working
• You are excited about AI and can articulate how it has changed the way you work

What we offer

• Remote-first working with regular team days in Dublin and Waterford
• Direct partnership with the CEO and senior leadership
• A role that goes well beyond traditional EA into AI-powered operations and business impact
• Access to leading AI tools including Claude as part of your daily toolkit
• A fast-growing company at the forefront of AI adoption
• A culture built on helpfulness, fairness, and continuous learning
• Pay range and compensation package is negotiable and to be discussed at initial screening stages

How to Apply

Send your CV and a brief covering note to careers@brightbeam.com explaining why this role interests you, what you would bring to Brightbeam, and one specific example of how you have used AI tools to improve your work. Quality over length - a concise, well-crafted application tells us a great deal. Our process includes a screening conversation, a structured competency interview, and a work sample and an interview with our CEO. We believe in being deliberately fair throughout.

Brightbeam is an equal opportunity employer. We believe the best teams are built from diverse perspectives, backgrounds, and experiences. We welcome applications from all qualified candidates regardless of age, disability, gender, gender identity or expression, civil status, sexual orientation, race, religion, ethnicity or any other characteristic protected by law.

We're committed to creating an inclusive environment where everyone can do their best work. If you need any adjustments during the hiring process, just let us know - we're happy to accommodate.