We are looking for a highly organized, proactive, and professional Executive Assistant to support the Managing Director. This pivotal role requires exceptional coordination skills, attention to detail, and a solutions-oriented mindset. Responsibilities will include managing complex calendars, arranging domestic and international travel, organizing high-level meetings, tracking team deliverables, monitoring budgets, managing leave records, and serving as the primary point of contact for internal and external stakeholders . The successful candidate must be available to support the Managing Director as needed, including outside of standard business hours.

Key Responsibilities

• Coordinate Travel and Meetings: Arrange travel, accommodation, team away days including support on personal and business agenda for the Managing Director and team members
• Follow Up on Tasks and Progress: Support on tracking and follow up on tasks assigned to team members, ensuring timely completion and reporting progress to the Managing Director
• Manage Leave and Team Calendars: Maintain and update team calendars, coordinate leave requests, and ensure smooth scheduling of team activities
• Central Point of Contact: Act as the primary liaison for the team in relation with the Managing Director, handling inquiries, coordinating communications, and ensuring efficient information flow
• Production of Presentations: Support the team on the production of high-quality presentations as required. Play a role in proof reading team documents and communications to wider audiences

Experience, Skills and attributes

• Proven experience as an Executive Assistant or in a similar role
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Proficiency in Microsoft Office Suite and other relevant software
• Ability to handle sensitive information with discretion
• Detail-oriented and able to multitask effectively
• Resilient, resourceful and analytical with a degree of curiosity
• Can deal with some ambiguity and is calm under pressure – can “think on feet”