Responsibilities:

Schedule Management:

• Maintain and manage the daily calendars of the Chairwoman and the Chancellor, scheduling meetings, appointments, and events.
• Proactively identify scheduling conflicts and propose resolutions.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.

Meeting Coordination:

• Prepare and distribute agendas, materials, and presentations for meetings.
• Attend meetings as requested, taking detailed minutes and following up on action items.
• Coordinate with internal and external stakeholders to ensure seamless meeting logistics.

Communication:

• Serve as the first point of contact for inquiries and correspondence addressed to the Chairwoman and the Chancellor.
• Draft and edit professional emails, letters, and other communications.
• Maintain confidentiality and discretion in all communications.

Administrative Support:

• Maintain organized records and files, including documents related to board and university activities.
• Assist in the preparation of reports, presentations, and briefing materials.
• Ensure the Chairwoman and Chancellor are well-prepared for all engagements.

Stakeholder Engagement:

• Build and maintain strong relationships with board members, university leadership, faculty, and external partners.
• Facilitate communication and collaboration between the Chairwoman, Chancellor, and various stakeholders.

Special Projects:

• Support the Chairwoman and Chancellor with ad hoc projects and initiatives.
• Conduct research and gather information to support decision-making and strategic planning.

Travel:

• Travel as required in accordance with the duties and scope of the role.
• Additional activities may be assigned, as needed.

Qualifications

• Bachelor's degree and 2+ years of executive-level administrative support experience.
• Excellent organizational skills with proven ability to manage complex calendars and resolve scheduling conflicts.
• Strong written and verbal communication skills; able to draft professional correspondence and maintain confidentiality.
• Experienced in coordinating meetings, preparing materials, and managing follow-ups.
• Proficient in Microsoft Office and virtual collaboration tools (e.g., Outlook, Zoom, Teams).
• Professional, proactive, and able to build strong relationships with internal and external stakeholders.