Job Summary
We are seeking a dynamic and highly organized Executive Assistant to support our CEO in driving the company's strategic initiatives and ensuring smooth daily operations. This energetic role requires a proactive professional who excels in managing complex schedules, coordinating projects, and providing exceptional administrative support. The ideal candidate will be a master of multitasking, possess excellent communication skills, and demonstrate a keen eye for detail. Join us to be a vital part of our leadership team, enabling us to achieve our ambitious goals with efficiency and enthusiasm.

Duties

• Manage and maintain the CEO’s calendar, scheduling meetings, appointments, and travel arrangements with precision using tools like Microsoft Outlook Calendar and Google Workspace.
• Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and transcribing meetings to ensure clarity and professionalism.
• Coordinate and organize company events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled seamlessly.
• Handle phone etiquette with professionalism on multi-line phone systems, screening calls, taking messages, and directing inquiries appropriately.
• Oversee office management duties such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records to support daily operations.
• Assist with project coordination by tracking deadlines, preparing reports, and collaborating across departments to meet organizational objectives.
• Support personal assistant responsibilities for the CEO as needed, including personal scheduling and errands to facilitate work-life balance.
• Utilize office software like Microsoft Office Suite (Word, Excel, PowerPoint) for creating reports, presentations, and documentation.
• Conduct office tasks such as front desk management, customer service interactions, and handling incoming correspondence with professionalism.
• Use tools like DocuSign for document signing processes and ensure all confidential information is managed securely.

Qualifications

• Proven experience in executive administrative support or office management roles with a strong background in clerical duties.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.

Job Type: Full-time

Pay: $45,000.00 - $61,266.83 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in South Pasadena, CA 91030