Location:
Remote
Reports To:
Chief Executive Officer
Who We Are
Blue is building the future of proactive healthcare, combining AI-powered insights with whole-human care to help people live better, longer lives. We're a small, mission-driven team working at the intersection of healthcare, AI, and longevity science. If you're passionate about transforming how people engage with their health, we'd love to meet you.
About the Role
We’re looking for a highly organized, proactive, and detail-obsessed professional to serve as the CEO’s right hand — ensuring that operations, communication, and priorities run seamlessly across both professional and personal domains. This is a dynamic role for someone who thrives in complexity, brings calm to chaos, and anticipates needs before they arise.
The ideal candidate is a systems thinker and trusted partner who values discretion, initiative, and long-term collaboration.
You will be supporting an experienced post-exit serial founder working on multiple high-impact projects, each of which is aimed at improving core areas of society and human flourishing. Core focus areas include health/longevity, education, robotics, and education.
Your compensation package will be tied to that of the CEO, thus allowing you to participate in the upside of each of his high-impact projects.
Key Responsibilities
Executive Support
- Manage the CEO’s calendar, meetings, and travel logistics.
- Anticipate needs, streamline workflows, and manage inbox communications.
- Prepare research, materials, and briefings for meetings and strategic initiatives.
- Oversee personal logistics and household management with discretion.
Operations & Administration
- Maintain and improve company systems for documentation, contracts, and internal communication.
- Track and renew company subscriptions, tools, and software systems.
- Coordinate vendor management, reimbursements, and billing operations.
Finance & HR Coordination
- Support budgeting, expense tracking, and reporting.
- Liaise with accountants for financial statements and tax filings.
- Manage employee onboarding/offboarding, benefits administration, and HR documentation.
- Organize team retreats and support positive company culture.
Customer & Partner Support
- Serve as a point of contact for customer or partner communications.
- Coordinate with internal teams to resolve issues and improve feedback loops.
Special Projects
- Conduct research and manage ad hoc projects and events.
- Assist with fundraising materials, investor relations, and operational initiatives.
Personal Support & Lifestyle Management
- Manage CEO’s personal calendar to ensure smooth alignment with work and all else.
- Oversee household operations, property maintenance, and vendor coordination.
- Handle personal finances and administrative tasks with complete discretion.
- Plan and coordinate personal events and travel, including logistics and itineraries.
- Source and purchase gifts, essentials, and travel items thoughtfully.
- Maintain up-to-date records for insurance, memberships, and subscriptions.
- Anticipate needs, proactively streamline CEO’s daily life for greater focus and balance.
Qualifications
- 3+ years of experience in executive support, operations, or chief-of-staff–type roles.
- Proven experience supporting C-level leaders or founders in fast-paced environments.
- Strong project management and systems-thinking abilities.
- Exceptional written and verbal communication; impeccable attention to detail.
- Writes/edits like a pro; can send emails/messages that sound like the CEO (eventually).
- High discretion, judgment, and emotional intelligence.
- Comfortable working remotely across time zones.
Technical Skills
- Proficiency with Google Workspace, Notion, Asana, Slack, and Zoom.
- Familiarity with HR and finance tools (e.g., Gusto, QuickBooks, Brex, Carta).
- Advanced Excel/Sheets skills and data handling.
- Ability to learn and optimize new software quickly.
Mindset & Work Style
- Owner mindset with ruthless follow-through. Doesn’t “help”; owns outcomes.
- Proactive problem-solver with a bias for action.
- Exceptional prioritization under uncertainty.
- Calm and clear-headed under pressure.
- Reliable, discreet, and accountable for outcomes.
- Continuous learner who improves systems and processes.
- Highly values trust and honesty within a team environment.
_________________________
Compensation and Benefits:
$85,000-$110,000 depending on experience
Comprehensive insurance coverage (ICHRA)
Equity
What We Provide
Structured, market-based compensation approach
$1,500/month in flexible health benefits through an ICHRA plan
Competitive equity package
Fully remote
Bi-annual retreats to amazing locations
17 annual paid vacation days
How We Work
- We optimize for LT productivity of the full team.
- We are a burn-steady culture and not a burn-out culture.
- Our main guiding principle is "What is most overall effective?"
- We carefully utilize sprints/burns and don't pretend like everything is an emergency.
- We care deeply about operational excellence and continually leveling up our game.
- We invest thoughtfully and systematically in our health and growth/learning.
