Praetorian Aeronautics

Praetorian Aeronautics specializes in developing cost-effective autonomous air vehicles and counter-drone systems, focusing on enhancing military and civil defense capabilities. Their flagship…

Advanced AIAutonomous Air VehiclesCost-effective SolutionsCounter-drone SystemsMilitary Defensepraetorian-aeronautics.com

Praetorian Aeronautics

Praetorian Aeronautics specializes in developing cost-effective autonomous air vehicles and counter-drone systems, focusing on enhancing military and civil defense capabilities. Their flagship…

Advanced AIAutonomous Air VehiclesCost-effective SolutionsCounter-drone SystemsMilitary Defensepraetorian-aeronautics.com

HQAdelaide, AU

Team Size47

Open Jobs6

Total Funding-

Latest Fundraise2 years ago

Join the Team

Executive Assistant to Chief Executive Officer

On-SiteAdelaide, South, AU

On-Site • Adelaide, South, AU

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About Praetorian Aeronautics

Praetorian Aeronautics is a leader in aerospace innovation, dedicated to the design and production of advanced unmanned aerial systems (UAS) for both military and civilian applications. We pride ourselves on pushing technological boundaries to deliver cutting-edge solutions that meet the complex demands of our clients.

Overview:

Praetorian Aeronautics is seeking a highly organised, proactive, and resourceful Executive Assistant to support our CEO in a fast-paced and mission-driven environment. The ideal candidate excels at anticipating needs, managing complex schedules, and ensuring seamless day-to-day operations across a wide range of administrative and strategic tasks.

This role requires exceptional communication skills, sound judgment, and the ability to handle sensitive information with professionalism and discretion. We are looking for someone who thrives in a dynamic aerospace and technology setting, demonstrates strong ownership, and enables the CEO to focus on high-impact initiatives by providing reliable, efficient, and thoughtful support.

This is an on-site role requiring a full-time presence in our Hendon, S.A office, with flexibility to travel and support the CEO outside of traditional business hours.

KEY RESPONSIBILITIES:

SKILLS & EXPERIENCE REQUIRED:

Project Management:

Assist the CEO in managing special projects, including tracking progress and ensuring deadlines are met.
Coordinate with various departments to gather information and support project initiatives.
Provide regular updates to the CEO on project status and any potential issues.

Confidentiality and Discretion:

Handle all sensitive information with the highest level of confidentiality and discretion.
Ensure that all interactions and communications reflect the professionalism and integrity of Praetorian Aeronautics.
Ability to hold an Australian AGVSA Security Clearance at NV-1 level.

Event Planning & Travel:

Organise and coordinate company events, and other special events.
Manage event logistics, including venue selections, invitations, catering and post-event follow ups.
Experience coordinating complex domestic and international travel.

Office Management:

Oversee the daily operations of the CEO’s office, ensuring it is well-organised and efficient.
Order and maintain office supplies and equipment as needed.

Preferred Qualifications:

5+ years of experience supporting senior executives in a fast-paced, high-growth, or technology-driven organisation.
Bachelor’s degree in business administration, communications, or a related field.
Demonstrated ability to manage competing priorities with excellent organisational and time-management skills.
Strong written and verbal communication skills, with the ability to draft polished correspondence and executive-level materials.
Ability to operate effectively in environments that require flexibility, adaptability, and quick problem-solving.
A proactive mindset with a track record of anticipating needs and taking initiative without being asked.
Strong interpersonal skills and the ability to build relationships across all levels of the organisation.

What We Offer:

Competitive salary and Employee Share Option Plan (ESOP) benefits.
Comprehensive training and career development opportunities.
A collaborative, mission-driven work environment where you can make a tangible impact on defence capabilities.

How to Apply :

Please send your Cover Letter and Resume by applying through LinkedIn.

Manage complex and dynamic calendars, including scheduling meetings, coordinating across time zones, and prioritising competing demands ensuring optimal time management and preparation for each engagement.

Coordinate and monitor email inboxes, drafting responses and flagging urgent matters.

Prepare CEO for meetings by organising agendas, briefing materials, and follow-up actions.

Serve as a trusted gatekeeper by managing communications, drafting correspondence, and handling sensitive information with confidentiality and discretion.

Coordinate domestic and international travel logistics, including itineraries, accommodation, and expense reporting.

Accompany the CEO on travel as required to provide support, coordination, and meeting documentation.

Support project execution by tracking deadlines, monitoring progress, and ensuring stakeholders have the information and resources they need.

Plan and manage on-site and off-site meetings, events, and team activities.

Build strong relationships with internal and external stakeholders to facilitate efficient communication and collaboration.

Prepare, edit, and format reports, presentations, correspondence, and briefing documents.

Assist with onboarding tasks, internal documentation, and maintaining organised systems for files, processes, and workflows.

Identify gaps, anticipate needs, and propose improvements to enhance executive productivity and operational efficiency.

Handle ad hoc tasks and special projects with flexibility, professionalism, and a solutions-oriented mindset.