Technical Executive Assistance to
Chief Technical Officer (CTO)
Key Responsibilities
Manage the CTO's complex calendar, schedule meetings, and coordinate travel arrangements.
- Communication Management:
Act as a primary point of contact, handle correspondence, and filter/prioritize communications for the CTO.
- Project Coordination:
Track technology-related projects, deadlines, and deliverables, providing regular updates to the CTO. Exceptional organizational, problem-solving, and multitasking skills with a proactive approach.
- Collaborate with cross-functional teams (engineering, sales, and marketing) to deliver projects on time and within budget.
- Coordinate with clients to ensure clear communication and alignment on project objectives.
Documentation & Techno-Commercial:
Draft, review, and organize technical reports, presentations, and other official documents.
o Prepare detailed technical documents, including system designs, user manuals, and project reports.
o Maintain accurate records of client interactions and project milestones.
0 Prepare Quotations and Techno-commercial documents
- Meeting Management:
- Drive and manage technical meetings, ensuring agendas are prepared, minutes are taken, and action items are followed up on. Coordinate internal and external meetings, including technical summits, off-sites, and events; prepare agendas, materials, and logistics to ensure seamless execution.
- Confidentiality & Discretion:
Handle sensitive company information with the utmost discretion and professionalism.
Coordinate communication with vendors, clients, and internal technical teams.
Assist with the CTO's public profile and strategic follow-ups.
Required Skills and Qualifications
While not coding, a strong understanding of technology and the ability to work with technical information is essential.
O Provide pre- and post-sales technical support, including product demonstrations, system integration, and troubleshooting.
O Train clients and internal teams on the proper use and maintenance of automation systems.
O Visit client locations to understand the project.
Expertise in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and project management tools is crucial.
Exceptional ability to manage time, multitask, and maintain high levels of organization.
Strong written and verbal communication skills are necessary to interact with diverse teams and stakeholders.
A proactive, resourceful approach to navigate complex situations and find solutions.
Meticulous attention to detail is required for all aspects of the role.
Proven ability to handle confidential information with integrity and discretion.
Ideal Candidate Profile.
A strong background as an Executive Assistant supporting C-level executives, particularly in technology-focused industries.
Ability to work effectively with diverse internal teams and external partners, demonstrating strong interpersonal skills.
Ability to thrive in a fast-paced, innovative, and rapidly changing tech environment.
Required Qualifications
- Proven experience (5+ years) as an executive assistant or similar role, preferably supporting C-level executives in a technology or IT environment.
- Bachelor's degree or equivalent; college education with an interest in technology is preferred.
- Strong familiarity with technical terminology, processes, and tools (e.g., Microsoft Office Suite, Google Workspace); experience in tech settings highly desirable.
- Exceptional organizational, problem-solving, and multitasking skills with a proactive approach.
- Excellent communication and interpersonal skills for interacting with executives, teams, and vendors.
- High level of discretion, confidentiality, and ability to handle sensitive information.
- Proficiency in managing complex schedules, travel, and events in a dynamic, fast-paced setting.
