Scope of Services

The employee will provide executive, financial, and people-operations support to SafetySpect leadership. This role is critical to ensuring smooth day-to-day operations across administration, bookkeeping, and HR functions in a fast-paced startup environment.

Administrative & Executive Support

• Provide direct administrative support to executive leadership, including scheduling, correspondence, and coordination

• Organize, maintain, and manage company records, contracts, and documentation

• Manage physical and digital filing systems

• Assist with preparation of internal reports, presentations, and operational documents

Bookkeeping & Accounting Support

• Work with external bookkeeping provider to support accounting activities including invoicing, expense tracking, and financial documentation

• Maintain organized financial records and supporting documentation

• Assist with accounts payable/receivable tracking

• Coordinate with external accounting, payroll, and finance partners

• Support month-end and quarter-end close processes as needed

HR & People Operations Support

• Assist with employee and contractor onboarding and offboarding documentation

• Maintain personnel records and HR files

• Support compliance with HR, payroll, and employment documentation requirements

• Assist with benefits administration coordination and internal HR processes

Sales & Operations Support (As Needed)

• Assist with sales documentation, customer records, and internal tracking

• Support shipping, logistics, inventory coordination, and order tracking

• Maintain accurate records for orders, deliveries, and related paperwork

General Office & Business Operations

• Coordinate vendors and manage basic office needs

• Support compliance, reporting, and internal process improvement efforts

• Provide ad hoc operational and administrative support as required in a growing organization

Qualifications

• Degree in Business Administration, Accounting, Finance, Human Resources, or a related field (required)