Role:
Executive Assistant & Office Operations Support
Company:
SafetySpect, Inc.
Location:
In-office, Sherman Oaks, CA
Scope of Services
The Contractor will provide executive, financial, and people-operations support to SafetySpect leadership. This role is critical to ensuring smooth day-to-day operations across administration, bookkeeping, and HR functions in a fast-paced startup environment.
Administrative & Executive Support
- Provide direct administrative support to executive leadership, including scheduling, correspondence, and coordination
- Organize, maintain, and manage company records, contracts, and documentation
- Manage physical and digital filing systems
- Assist with preparation of internal reports, presentations, and operational documents
Bookkeeping & Accounting Support
- Work with external bookkeeping provider to support accounting activities including invoicing, expense tracking, and financial documentation
- Maintain organized financial records and supporting documentation
- Assist with accounts payable/receivable tracking
- Coordinate with external accounting, payroll, and finance partners
- Support month-end and quarter-end close processes as needed
HR & People Operations Support
- Assist with employee and contractor onboarding and offboarding documentation
- Maintain personnel records and HR files
- Support compliance with HR, payroll, and employment documentation requirements
- Assist with benefits administration coordination and internal HR processes
Sales & Operations Support (As Needed)
- Assist with sales documentation, customer records, and internal tracking
- Support shipping, logistics, inventory coordination, and order tracking
- Maintain accurate records for orders, deliveries, and related paperwork
General Office & Business Operations
- Coordinate vendors and manage basic office needs
- Support compliance, reporting, and internal process improvement efforts
- Provide ad hoc operational and administrative support as required in a growing organization
Qualifications
- Degree in Business Administration, Accounting, Finance, Human Resources, or a related field (required)
- Prior experience in executive assistance, office management, or operations support
- Demonstrated experience or strong familiarity with bookkeeping and accounting processes
- Experience supporting HR or people operations functions
- Experience with ADP, Quickbooks, or other accounting/HR software a plus
- Strong organizational, communication, and time-management skills
- Ability to handle sensitive and confidential information with discretion
- Comfortable working in a dynamic startup environment with evolving responsibilities
