About Pictor Labs

Pictor Labs is the leading virtual staining company revolutionizing digital pathology adoption worldwide through cutting-edge AI-powered technology. Our solutions deliver diagnostic-quality results in minutes while preserving tissue samples for comprehensive analysis.

Our breakthrough DeepStain™ and ReStain™ technologies enable unlimited virtual staining from a single tissue sample, eliminating the bottlenecks and limitations of traditional chemical staining processes. This innovation supports the critical evolution from research applications to clinical deployment, empowering laboratories to advance their digital pathology capabilities while reducing chemical waste, improving operational efficiency, and expanding diagnostic possibilities.

Position Overview

The Clinical Research Associate will play a critical role in supporting research execution, logistics, and operational coordination for Pictor Labs’ virtual staining R&D and clinical evidence generation programs, including regulatory-facing studies.

This role functions as a technical project coordinator and research operations lead for the medical team, supporting tissue procurement, pathology review workflows, digital slide organization, and study execution. The ideal candidate combines strong project management skills with hands-on familiarity with pathology and histopathology workflows, and is comfortable working across physical samples, digital pathology data, and cross-functional teams.

This individual will ensure smooth coordination between scientific, regulatory, laboratory, and development (product/engineering) teams including helping to maintain timelines, organize specimens and data, and support quality control and documentation for pathology-driven research and clinical programs.

This is a hybrid role based at Pictor Labs’ Los Angeles headquarters, with flexibility for partial remote work.  This role reports to the Director of Clinical Development.

Key Responsibilities

Project & Program Coordination

• Coordinate cross-functional efforts across laboratory, clinical affairs, medical affairs, quality/regulatory, engineering, and commercial project management to ensure timely execution of R&D, clinical validation, and FDA-related projects.
• Support planning, execution, and tracking of pathology-driven research, development, and clinical studies.
• Serve as the primary project coordination resource for medical team contributions to AI model development, clinical trials, and regulatory submissions.
• Develop and maintain project trackers, timelines, milestones, and documentation in collaboration with quality and regulatory teams.

Pathology Research Operations

• Develop, maintain, and oversee systems for tissue procurement, inventory, and tracking of tissue blocks, slides, stains, and associated metadata.
• Coordinate sample logistics including receipt, cataloging, storage, documentation, and chain-of-custody in partnership with laboratory operations.
• Organize and maintain digital pathology datasets, file structures, and records for internal development, validation, and regulatory use.
• Support slide scanning workflows, labeling, completeness checks, and readiness for downstream analysis.

Pathology Review & Expert Coordination

• Coordinate internal and external pathologists and subject matter experts to support case review, assignment, documentation, and completion.
• Track review progress, ensure deliverables are met, and support documentation required for development and clinical studies.

Quality, Supply Chain & Operational Support

• Support quality assurance activities and adherence to standard operating procedures (SOPs) for medical team research and clinical activities.
• Assist with QC workflows for digital slides and datasets, including basic quality checks, labeling accuracy, and metadata completeness.
• Oversee research supply chain needs including reagents, equipment, and research product distribution in coordination with laboratory and operations teams.
• Support vendor qualification, collaborator coordination, and external partner management as needed.

Qualifications

Required

• Bachelor’s degree or higher in biological sciences, medical sciences, pathology-related fields, or a closely related discipline.
• 2+ years of experience in a clinical laboratory, pathology lab, or scientific research environment, including exposure to clinical research or clinical trials.
• Strong organizational and project coordination skills with the ability to manage multiple workflows simultaneously.
• Comfortable working with physical biological samples and structured digital datasets.
• Excellent written and verbal communication skills, with the ability to coordinate across technical and non-technical teams.

Preferred

• Hands-on experience in pathology or histopathology laboratories, including familiarity with tissue blocks, slides, and staining workflows.
• Experience with digital pathology and whole slide imaging (e.g., SVS files).
• Familiarity with regulatory and clinical research environments (FDA submissions, GCP, CAP/CLIA).
• Experience supporting QC processes, sample labeling, or metadata management.
• Prior experience coordinating cross-functional teams across scientific, technical, and regulatory domains
• PMP, MBA, or formal project management training is a plus but not required.

Benefits

• Competitive compensation and benefits
• Equity participation possible depending on employment status
• Opportunity to work with a collaborative, mission-driven team at the cutting edge of pathology AI
• Significant exposure to FDA-facing development and clinical programs with strong growth opportunities

Equal Opportunity Statement

Pictor Labs is an equal opportunity employer committed to diversity and inclusion. We celebrate diverse perspectives and are dedicated to creating an inclusive environment where all employees can thrive, regardless of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.