In this hands-on role, you'll manage critical processes for matter administration, invoice compliance, and financial reporting, directly impacting our organization's operational integrity and cost optimization.

If you're a proactive, analytical professional with a passion for leveraging technology to streamline legal operations, this is your opportunity to make a difference in a supportive, high-performing environment.

Key Responsibilities

• Administer matter management processes and rigorously review invoices to ensure full compliance with billing guidelines
• Act as the primary point of contact for vendor timekeeper rates, maintaining precise and up-to-date records
• Prepare accurate monthly accruals and create insightful reports on legal spend trends and forecasting
• Oversee invoice batch processing and coordinate end-to-end payment workflows in collaboration with Accounts Payable and Oracle AP systems
• Provide backup support for team members and assist as needed to keep operations running smoothly

Required Qualifications We're Looking For

• Strong organizational skills with a proven ability to manage multiple priorities and meet deadlines in a fast-paced setting
• Excellent analytical skills and meticulous attention to detail
• Proficiency in Microsoft Office Suite (especially Excel)

Preferred

• Hands-on experience with enterprise legal matter management and e-billing systems (e.g., Legal Tracker, CounselLink, Passport, or similar)
• Familiarity with reporting tools such as Power BI or Tableau
• Knowledge of AP Oracle systems and invoice processing workflows
• Previous experience in corporate legal departments or law firm billing/coordination

Ideal Candidate Profile You'll Thrive In This Role If You Bring

• Exceptional time management and the ability to prioritize effectively under pressure
• Proactive initiative, sound judgment, and a commitment to delivering high-quality results
• Strong verbal and written communication skills for collaborating across teams and stakeholders
• High ethical standards with a customer-service mindset
• Comfort working both independently and collaboratively in a dynamic environment
• Adaptability to evolving priorities and new technologies

Why Join Our Team? You'll become part of a highly engaged legal operations group that partners closely with business units to enhance accuracy, visibility, and continuous improvement in legal processes. We foster a culture of collaboration, innovation, and professional development, offering opportunities to grow your skills in legal technology, data analytics, and operations strategy.

Your work will have real impact, helping us optimize resources and support the organization's success. We're committed to building an inclusive team where diverse perspectives drive better outcomes.

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