The Team

At EdgeCortix, our General Affairs team works at the heart of the organization—supporting every department to ensure smooth, efficient, and comfortable daily operations.

We take pride in being proactive problem solvers who maintain order while driving improvement across the company.

Collaboration, trust, and adaptability are key to how we work; we communicate openly, take ownership, and act quickly to meet the needs of a fast-growing, global startup environment.

Our goal is to create a workplace where everyone can focus on their best work with confidence and peace of mind.

As our business continues to expand, we are strengthening our back-office functions to ensure smooth and efficient organizational operations.

We are looking for an independent and flexible individual who can take initiative and handle multiple responsibilities in a dynamic startup environment.

Your Role and Responsibilities

Reporting to the HR & Operations Director, this is a key position responsible for supporting the smooth and efficient operations of EdgeCortix’s Japan office.

The Administrative Officer will oversee a broad range of general affairs tasks, including office management, contract administration, internal coordination, and vendor management.

This role is essential in maintaining a safe, comfortable, and well-organized workplace, enabling all employees to focus on their work with confidence and efficiency.

The ideal candidate is proactive, detail-oriented, and capable of handling diverse responsibilities independently while collaborating closely with internal teams and external partners to ensure seamless day-to-day operations.

Key Responsibilities

• Office Management

• Manage and maintain office facilities and equipment (including communication with property management companies)

• Procure and control inventory of office supplies and consumables

• Handle reception, phone calls, and mail/courier deliveries

• Respond promptly to ad-hoc issues or facility-related problems

• Manage domestic and international shipments, including deliveries to customers

• Contract Administration and Document Management

• Handle company seal and electronic signature (DocuSign) requests based on approved internal applications

• File and maintain executed contracts and related documents

• Note: Contract review is handled by the legal department

• Sales Administration Support

• Coordinate product shipments and related logistics

• Manage purchase orders and quotations

• Provide administrative support to the sales team and related departments

• Disaster Prevention and BCP (Business Continuity Planning)

• Manage and maintain emergency supplies and disaster-preparedness equipment

• Support planning and execution of fire drills and disaster response training

• Internal Operations Support

• Assist in planning and coordinating company events (e.g., all-hands meetings, social gatherings, client visits)

• Support the creation and revision of internal regulations and company documents

• Update internal communication platforms and bulletin boards; disseminate company-wide announcements

• Vendor and Purchasing Management

• Manage contracts, payments, and invoices with external vendors (e.g., lease, cleaning, office supplies, logistics)

• Obtain quotations and evaluate options to promote cost efficiency

Desired Qualifications

• Minimum 2 years of relevant experience in general affairs or administrative roles
• Proficiency in Microsoft Office (Word, Excel, PowerPoint or equivalent tools)
• Experience using Google Workspace (Gmail, Sheets, Docs, etc.)
• Strong attention to detail, speed, and communication skills
• Basic English proficiency (reading, writing, and email correspondence)

Preferred Attributes

• Able to work independently and take ownership of tasks
• Proactive communicator with a problem-solving mindset
• Flexible and adaptable to a wide variety of tasks
• Comfortable working in an environment with evolving rules and systems
• Motivated to contribute to creating a productive and comfortable work environment for all employees

What’s in it for you?

Make a difference: you will have the opportunity to join a well-funded fabless AI semiconductor startup that is disrupting the AI software and hardware co-design space. Be an integral part of its growth and momentum.

Benefits and Perks

• Highly competitive salary and stock options
• Flex work time
• Top-tier employee benefits