JOB TITLE: Administrative Executive

About VECROS

VECROS is a forward-looking company (e.g., in logistics, surveillance, drones — tailor as needed) committed to operational excellence, innovation, and smooth cross-functional workflows. We’re seeking an Admin Specialist to ensure our internal operations, facilities, and administrative processes run like clockwork.

Role Overview

The Role will be the backbone of daily operational support — handling office administration, vendor coordination, asset tracking, documentation, compliance support, and cross-team logistics. You’ll work closely with finance, HR, procurement, and technical teams to ensure that VECROS functions efficiently and effectively.

Key Responsibilities

Administrative Support

• Coordinate daily office operations including supplies, equipment, and facilities management.
• Ensure cleanliness, safety, and functionality of office/warehouse spaces.
• Manage vendor relationships (stationery, janitorial, security, travel, logistics partners).

Documentation & Compliance

• Maintain and organize physical & digital records (contracts, invoices, compliance docs).
• Support audit readiness with accurate filing and version control.
• Assist with statutory and internal compliance documentation as needed.

Procurement & Inventory

• Process procurement requests, purchase orders, and vendor payments with accuracy.
• Track inventory for office assets and operations equipment.
• Coordinate delivery and dispatch logistics for company assets/supplies.

Coordination & Communication

• Act as liaison between teams for operational updates, scheduling, and logistics coordination.
• Support HR with onboarding logistics (desks, ID cards, IT setups).
• Communicate effectively with internal stakeholders and external partners.

Ad-Hoc Operations Projects

• Support operational process improvement initiatives.
• Manage special projects as assigned by leadership.
• Assist with event planning (meetings, workshops, vendor visits, trainings).

Skills & Qualifications

Required

• Bachelor’s degree in Business Administration, Operations, or related field.
• 0 to 1year experience in administrative or operations support.
• Strong organizational skills with high attention to detail.
• Excellent verbal and written communication.
• Proficiency in MS Office / Google Workspace.
• Ability to multitask and prioritize in a fast-paced environment.

Preferred

• Experience with procurement, basic accounting coordination, or vendor management.
• Familiarity with inventory systems or operations workflows.
• Prior exposure to tech or logistics environments (a bonus!).